Senior Support Professional

24 hours ago

Baguio City, Cordillera, Philippines beBeeAdministrative Full time $60,000 - $80,000
Executive Assistant - Job Details

This role is ideal for a highly skilled and organized professional who can thrive in a fast-paced environment. As an Executive Assistant, you will act as the right hand to company co-founders, primarily supporting the CEO and secondarily the CTO.

You will manage high-volume scheduling, email prioritization, recruiting coordination, and administrative tasks that create leverage for leadership.

  • Job Responsibilities:
  • Manage CEO and CTO inboxes, triaging messages, drafting responses, and surfacing urgent priorities
  • Own calendar management across multiple time zones, scheduling both internal and external meetings
  • Serve as discreet liaison in select communications with investors, clients, and partners
  • Schedule and coordinate candidate interviews per week across departments
  • Communicate with hiring managers and candidates to ensure smooth interview process
  • Maintain scheduling workflows across tools (Acuity, Calendly, ATS)
  • Handle travel arrangements and itineraries (1–2 trips/month)
  • Support vendor research, swag orders, and light process documentation
  • Assist with internal workflows across Notion, Slack, and scheduling platforms
  • Execute ad hoc 'figure it out' tasks with minimal context but high accuracy
  • Support light project management tasks to streamline leadership workflows
Required Skills and Qualifications
  • 3+ years of experience as Executive Assistant, ideally supporting C-suite or founders
  • Strong calendar and inbox management across multiple executives and time zones
  • Exceptional written and verbal communication skills with high emotional intelligence
  • Proven ability to handle sensitive information with discretion
  • Strong organizational skills and attention to detail, with ability to pivot quickly
  • Comfort using productivity tools (Google Workspace, Slack, Notion, scheduling apps)
Benefits
  • Competitive Salary: negotiable based on experience and skills
  • Remote Work: fully remote – work from anywhere
  • Direct Mentorship: grow through guidance from international industry experts
  • Learning & Development: ongoing access to resources for professional growth
  • Global Networking: work and connect with professionals around the world

The ideal candidate will have exceptional communication skills, be able to anticipate needs before they arise, and have a strong ability to prioritize tasks effectively.

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