Administrative Coordinator

4 days ago

Paranaque City, Calabarzon, Philippines beBeeExecutive Full time ₱750,000 - ₱900,000
Executive Support Role

This role requires a highly organized and proactive individual to provide executive level support.

  • Preparation of client proposals and engagements is essential, ensuring alignment with brand and content guidelines.
  • Calendar management for Directors, scheduling meetings, prioritizing tasks, and effective time allocation are critical responsibilities.
  • Travel arrangements, including flights, accommodation, and itineraries, must be well-organized.
  • Proofreading emails, reports, contracts, and client communications is also necessary.

Project Management

  • Set up and manage client projects in project management tools, tracking tasks and deadlines.
  • Generate client progress reports and draft invoices.

Marketing and Outreach

  • Utilize CRM systems for contact tracking and messaging.
  • Targeted outbound messaging on LinkedIn is required.
  • Create visually appealing documents, presentations, and graphics using design software.
  • Assist with marketing automation tools and email/message campaigns.

Tech and Systems Management

  • Maintain and organize company files and documentation within cloud storage platforms.
  • Implement new marketing tech tools to improve efficiency and workflow.

Required Skills and Qualifications

  • A minimum of 4+ years experience in an administrative or similar role.
  • Project management experience is preferred.
  • CRM experience for managing contacts and messaging is required.
  • Cloud storage competence, specifically Google Workspace, is necessary.
  • Design software skills for content creation and light design work are required.
  • Marketing tech tools knowledge for email automation and CRM integrations is beneficial.
  • Strong written and verbal communication skills in English are essential.
  • Ability to work independently and manage remote tasks is required.
  • Strong attention to detail, organization, and project management skills are necessary.

Benefits

  • 13th month pay
  • Health Maintenance Organization (HMO)
  • Leave benefits

We offer competitive compensation and a comprehensive benefits package to our employees. If you possess the required skills and qualifications, we encourage you to apply for this exciting opportunity.

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