Workforce & Administrative Coordinator

5 days ago

Paranaque City, Calabarzon, Philippines BruntWork Full time ₱1,200,000 - ₱2,400,000 per year

This is a remote position.

Job Highlights

Contract: Independent Contractor
Work Schedule: Monday to Friday, 40 hours a week
Client Timezone: Australia/Sydney (AEST)


Responsibilities

  • Manage roster scheduling and coverage for 30+ staff members across 10 different locations
  • Handle after-hours roster changes and staff availability coordination (3-4 calls per week typically)
  • Maintain compliance tracking for all employees to ensure certifications and requirements are current
  • Create and manage staff availability databases and tracking systems
  • Prepare quotes and tenders for clients using existing templates and customizing as needed
  • Coordinate with contractors for job requests, pricing, and project organization
  • Lead migration project to consolidate all systems onto Microsoft platforms
  • Manage and organize email inboxes across 10 different email accounts for 4 companies
  • Provide weekly summaries of completed work, pending items, and upcoming priorities
  • Conduct research and make cold calls to startup companies and building managers
  • Organize meetings and appointments as needed
  • Implement new administrative processes and systems to improve operational efficiency

Scope

  • Monday to Friday, 8:00 AM to 5:00 PM (8 hours + 1 hour unpaid lunch)
  • Managing workforce of 30+ employees across 10 locations
  • Handling approximately 850 hours of weekly staff scheduling
  • Supporting facility services operations including cleaning and concierge services
  • Working across 4 different companies under the client's business umbrella
  • Primary focus on administrative support with workforce management component
  • Potential for after-hours availability for urgent roster changes (to be determined)
  • Direct reporting relationship with business owner/leadership team
Requirements
  • Strong communication skills for phone-based coordination and client interaction
  • Proficiency with administrative tools and software platforms
  • AI literacy with ability to use ChatGPT and similar tools effectively
  • Experience with workforce management or scheduling systems preferred
  • Research capabilities and comfort with cold calling
  • Document creation and template customization skills
  • Ability to work independently and manage multiple priorities
  • Experience with Microsoft Office suite and system migrations preferred
  • Attention to detail for compliance tracking and database management
Benefits Independent Contractor Perks:
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_27181_JOB

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