Administrative Coordinator

1 day ago

Paranaque City, Calabarzon, Philippines beBeeProductivity Full time $7,800 - $8,400
Job Title:

Administrative Coordinator

About the Role

We are seeking an experienced and organized Administrative Coordinator to join our team. The ideal candidate will be responsible for managing calendars, scheduling meetings, and ensuring smooth administrative operations.

Key Responsibilities:
  • Manage and update calendars, schedule meetings, and set up appointments
  • Utilize Asana for task tracking and project management
  • Assist with reviewing and managing contracts, ensuring all documentation is accurate and up-to-date
  • Organize and review receipts, and track purchases and expenses
  • Maintain and manage travel logs, including travel arrangements and documentation
  • Screen record all meetings and use Otter for transcription and meeting notes
  • Conduct regular file reviews to ensure all records are complete and organized
  • Handle email management, including sorting, prioritizing, and responding to messages on behalf of the team
Requirements:
  • Proven experience as an Administrative Assistant or in a similar role
  • Proficiency with Asana, calendar management tools, and email platforms
  • Strong attention to detail and organizational skills
  • Excellent communication skills and the ability to manage multiple tasks effectively
  • Familiarity with transcription tools (e.g., Otter) and screen recording software is preferred
  • Ability to work in EST time zone hours (9 AM - 5 PM, Monday to Friday)
Benefits:
  • Competitive compensation package
  • Opportunity to work remotely with a collaborative team
  • Professional development and growth opportunities
Seniority Level:
  • Associate
Employment Type:
  • Full-time
Job Function:
  • Administrative
Industries:
  • Technology, Information and Internet

  • Administrative Coordinator

    1 day ago

    Paranaque City, Calabarzon, Philippines beBeeAdminSupport Full time ₱4,500,000 - ₱6,000,000

    Job Title:Administrative Coordinator About the Job:This Administrative Coordinator role involves providing high-level administrative support to senior leadership in a fast-paced, project-driven organization.The ideal candidate will have experience as an Executive Assistant or similar role and possess strong organizational skills, technical proficiency, and...

  • Administrative Coordinator

    1 week ago

    Paranaque City, Calabarzon, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000

    Job DescriptionOur ideal candidate will provide administrative support to our team by performing a variety of tasks, including:Coordinating with suppliers and service providers for billing and payment purposesManaging messenger routes and submitting monthly reportsSource office supplies, manpower, courier services, and other branch needsValidating messenger...

  • Administrative Coordinator Position

    1 day ago

    Paranaque City, Calabarzon, Philippines beBeeAdministrative Full time ₱55,000

    Job Opportunity: Administrative CoordinatorWe are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for managing administrative operations, supporting business systems, and enhancing productivity.In this role, you will have the opportunity to work from home,...

  • Administrative Coordinator

    1 day ago

    Paranaque City, Calabarzon, Philippines beBeeJob Full time ₱7,200 - ₱7,800

    Virtual Support SpecialistThis role involves providing administrative support to healthcare professionals and businesses with various tasks. The ideal candidate should possess excellent communication skills, strong organizational abilities, and a passion for helping healthcare providers deliver better patient care.Key Responsibilities:Manage email and...

  • Administrative Coordinator

    1 day ago

    Paranaque City, Calabarzon, Philippines beBeeExecutive Full time ₱350,000 - ₱550,000

    Key Support RoleThis position calls for a highly organized and detail-oriented individual to provide administrative support to executives and patients.Main ResponsibilitiesCoordinate calendars, travel arrangements, and meeting schedules for senior staff members.Schedule appointments and manage patient or client bookings.Maintain accurate records of patient...

  • Remote Administrative Coordinator

    1 day ago

    Paranaque City, Calabarzon, Philippines beBeeVirtual Full time $7,200 - $8,200

    Job Title:Virtual Executive/Personal AssistantDescriptionWe are seeking a highly organized and proactive Virtual Executive/Personal Assistant to provide seamless support to our executive team. This role involves managing a wide range of administrative and personal tasks from a remote location. The ideal candidate will have excellent multitasking abilities,...

  • Administrative Coordinator

    2 days ago

    Paranaque City, Calabarzon, Philippines beBeeAdministrative Full time ₱2,000 - ₱3,000

    Job DescriptionWe are seeking a highly skilled and organized professional to fill the role of Administrative Coordinator. As the first point of contact for internal and external clients, this individual will play a vital part in maintaining positive relationships and providing exceptional customer service.The ideal candidate will possess excellent...

  • Workforce & Administrative Coordinator

    1 week ago

    Paranaque City, Calabarzon, Philippines BruntWork Full time ₱104,000 - ₱130,878 per year

    This is a remote position.Job HighlightsContract: Independent ContractorWork Schedule: Monday to Friday, 40 hours a weekClient Timezone: Australia/Sydney (AEST)ResponsibilitiesManage roster scheduling and coverage for 30+ staff members across 10 different locations Handle after-hours roster changes and staff availability coordination (3-4 calls per week...

  • Administrative Coordinator

    23 hours ago

    Paranaque City, Calabarzon, Philippines beBeeExecutive Full time $7,200 - $7,800

    Job Title: Executive AssistantThis role requires a highly organized and detail-oriented professional to provide administrative support to our team.Key Responsibilities:Business Listings Management: Monitor and manage business listings across various platforms.Communication: Establish strong relationships with business sellers through regular...

  • Office Administrator/Property Coordinator

    1 day ago

    Paranaque City, Calabarzon, Philippines beBeeAdministrative Full time $7,200 - $7,800

    Property Management SpecialistWe are seeking a highly skilled Property Management Specialist to join our team. The ideal candidate will have excellent organizational skills, strong communication abilities, and the capability to manage multiple tasks efficiently.About the RoleThe Property Management Specialist will be responsible for providing administrative...