Administrative Coordinator

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeExecutive Full time $12,000 - $14,400
Executive Support Specialist

This role involves providing strategic support to senior leaders with a mix of executive, personal, and administrative responsibilities. The ideal candidate will be highly experienced, proactive, and switched-on, able to handle what's handed to them while also bringing fresh eyes and ideas to help streamline and improve business operations.

Key Responsibilities
  • Manage calendars, inboxes, meetings, tasks, travel, and communications for senior executives.
  • Work collaboratively with the team to support business operations, project tracking, client coordination, and capacity planning.
  • Support the development of internal processes and workflows, ensuring they are efficient and effective.
  • Confidently use tools like Microsoft Office 365, Teams, VOIP, project software (e.g., Monday.com), and suggest improvements using technology and AI.
  • Highly organised, trustworthy, fast-learning, adaptable, and capable of handling sensitive information with discretion.
Requirements
  • 8+ years of experience in Executive Assistant, Personal Assistant, or similar roles.
  • Exceptional English skills - written and spoken.
  • Tech-savvy with fast learning skills - familiarity with Microsoft Teams, Outlook, task/project management tools, and CRMs.
  • Reliable, honest, highly motivated and self-starting.
  • Confident, friendly, and emotionally intelligent.
Essential Skills and Qualifications
  • Microsoft Office 365
  • Teams
  • VOIP
  • Monday.com
  • Project management tools
  • CRMs
Benefits of this Role

This is a challenging yet rewarding opportunity to work closely with senior leaders and contribute to the success of our organisation. As an Executive Support Specialist, you will have the opportunity to develop your skills and knowledge, working with a range of tools and technologies.

What We Offer

Our organisation offers a competitive salary and benefits package, as well as opportunities for professional development and growth.

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