Administrative Operations Coordinator

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeProfessional Full time ₱576,000 - ₱648,000
Job Overview

We are seeking a highly organized and proactive professional to support our growth into the mining sector. The ideal candidate will manage communications, streamline systems, handle scheduling, invoicing, and compliance, while working closely with leadership to drive efficiency and growth.

Key Responsibilities
  • Manage multiple email inboxes and triage client communications within 24-hour response timeframes.
  • Generate quotes and invoices using job management software, ensuring accurate job costing and timely billing.
  • Schedule jobs and coordinate resources to optimize crew efficiency and minimize travel time between sites.
  • Manage accounts receivable processes, including persistent follow-up on outstanding invoices to reduce aging.
  • Upload and match supplier invoices to correct jobs for accurate profitability tracking.
  • Coordinate with project managers on project administration and resource allocation.
  • Organize and maintain all job documentation, compliance records, and safety requirements.
Required Skills and Qualifications
  • Strong experience in construction or trades industry operations.
  • Proficiency with job management software, preferably SimPro.
  • Excellent written and verbal communication skills for client-facing interactions.
  • Experience with invoicing, accounts receivable, and basic financial administration.
  • Strong organizational skills and attention to detail for compliance documentation.
Benefits
  • Permanent work-from-home arrangement.
  • Immediate hiring.
What We Offer
  • A challenging and rewarding role with opportunities for growth and development.
  • A collaborative and supportive work environment.

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