Administrative and Financial Operations Coordinator

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeGrowthoriented Full time $20,160 - $27,600

Job Description:

Administrative and Financial Operations Coordinator

This role involves providing comprehensive administrative support to a leadership team, while also managing financial operations across multiple business entities. You will be responsible for establishing daily workflows, learning company-specific processes, and building trusted partnership relationships with leadership.

The ideal candidate will have 5-10 years of experience as an executive assistant, with strong financial management skills and a proven ability to learn specialized processes. They will be able to master international operations processes, manage complex coordination, and lead process documentation efforts.

Responsibilities include calendar coordination, communication management, comprehensive administrative task coordination, QuickBooks financial operations, verifying invoices, processing payroll, and collaborating directly with leadership on administrative analysis and operational improvements.

As you grow in the role, you will take on specialized international operations responsibilities, develop supervisory skills managing a growing team, and become the subject matter expert in international manufacturing administrative processes.

  • Key Responsibilities:
  • Provide executive assistant support, including calendar coordination and communication management.
  • Manage QuickBooks financial operations with systematic accuracy and attention to detail.
  • Verify invoices and prevent duplicate billing while building relationships with suppliers and vendors.
  • Process payroll and maintain organized documentation for smooth business operations.
  • Collaborate directly with leadership on administrative analysis and operational improvements.
  • Document processes and establish systems that prepare for team expansion.

Benefits:

  • Competitive Compensation: $1,600-2,300 monthly.
  • Career Growth: Foundation role with clear advancement to specialized expertise development.
  • Meaningful Impact: Lead administrative operations for international business expansion with direct leadership collaboration.
  • Flexible Environment: Schedule flexibility with priority on employee satisfaction and work-life balance.
  • Skill Development: Master valuable international operations and multi-company administration expertise.

What Makes You a Fit:

  • 5-10 years comprehensive executive assistant and financial management experience with proven capabilities.
  • 3-5 years tenure with one employer, demonstrating commitment to professional stability and growth.
  • QuickBooks expertise with systematic approach to financial accuracy and administrative process management.
  • Strong communication skills, including comfort providing direct feedback and autonomous decision-making.
  • Proven ability to learn specialized processes while maintaining accuracy in current responsibilities.

What Sets You Apart:

  • Advanced QuickBooks expertise with complex multi-entity structure management experience.
  • Experience supporting executive leadership in international trade, manufacturing, or complex business operations.
  • Track record of establishing administrative and financial processes while training team members in systematic approaches.
  • Demonstrated success in partnership-focused work environments with flexible scheduling adaptation.
  • Background in gradual responsibility expansion and professional development through specialized training.
  • Fabric, textiles, or luxury manufacturing industry familiarity.
  • Experience with China manufacturing, tariff management, or trading company structures.
  • History of building operational foundations for expanding teams.
  • Bilingual capabilities or international business communication experience.

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