Senior Administrative Coordinator

15 hours ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeSupport Full time $10,000 - $12,000
Administrative Support Specialist

This role is ideal for a skilled and proactive professional who can provide exceptional administrative support to a busy entrepreneur. As the right-hand person, you will be responsible for managing speaking engagements from inquiry to completion, including drafting quotes and handling logistics.

Key Responsibilities:
  • Coordinate a busy calendar with meetings, appointments, and travel.
  • Provide technical support with automation tools, CRM systems, and AI workflows. Must be proficient with Zoom and Calendly, including webinars, breakout rooms, and troubleshooting.
  • Support leadership and women's intuition programs twice per year with preparation and logistics.
  • Handle email correspondence and inquiries in a timely manner.
  • Draft, send, and track invoices, ensuring accuracy and timely follow-up.
Qualifications and Skills:
  • Experience in virtual administrative or executive support, preferably for a solo entrepreneur or small business. Must be able to work on an American schedule.
  • Strong alignment with values of anti-racism, diversity, equity, inclusion, and social justice.
  • Proficiency with administrative and communication tools, including automation and AI.
  • Excellent written and verbal communication, strong organization, and the ability to work independently with attention to detail.
  • Reliable internet, a backup plan, and proper hardware including a high-quality headset.

As a dedicated and empathetic team member, you will be proactive, independent, and strongly aligned with the company's core values of anti-racism, social justice, and decolonization. You must be able to communicate effectively and work well under pressure while maintaining a positive attitude.

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