Executive Administrative Specialist

1 day ago

Angeles City, Central Luzon, Philippines beBeeAdministrative Full time ₱720,000 - ₱1,020,000
Job Overview

This senior administrative professional plays a pivotal role in ensuring seamless operations and driving growth for the business. As the right-hand support to an executive managing multiple ventures, this individual will be responsible for coordinating various tasks and initiatives.

Key Responsibilities:
  • Operational Support:
    • Act as liaison between the executive and operational teams
    • Manage CRM, follow up with leads and referral sources via professional communication
    • Own the follow-up process with tenacity
    • Help prepare performance tracking reports and KPIs
  • Business & Calendar Management:
    • Own the executive calendar, inbox, and communication flow across ventures
    • Anticipate scheduling needs and support high-level planning
  • Property Management:
    • Serve as front-line contact for tenant inquiries and repair requests
    • Coordinate contractor/vendor appointments, track work completion, and update expense reports
    • Manage account payables and expense tracking
    • Monitor market for property acquisition opportunities, contact prospective sellers
  • Research & Planning:
    • Conduct research into new ventures and business models
    • Assist with drafting business plans, SOPs, and presentation materials
  • Operations Coordination:
    • Help streamline processes, track tasks, and manage recurring deliverables
    • Support light bookkeeping, invoicing, and vendor payments where needed
  • Personal Logistics:
    • Manage occasional personal errands such as travel planning, gift arrangements, or home services scheduling
    • Facilitate scheduling personal appointments avoiding conflict with business operations
Qualifications
  • 4+ years of experience as an administrative professional or in a business operations role
  • Prior experience supporting executives or working in a startup/small business environment is a plus
  • Excellent English communication skills (written and verbal)
  • Familiarity with CRMs, Google Workspace, and project management tools
  • Ability to work autonomously, make decisions, and prioritize efficiently
  • Professional demeanor, high integrity, and proactive mindset
  • Confidence to respectfully own their role and promote adherence to agreed upon systems
  • The drive to earn and manage their own team of specialized assistants

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