Business Operations Coordinator

1 day ago

Marikina City, National Capital Region, Philippines beBeeExecutive Full time ₱5,500,000 - ₱8,500,000
Job Overview

This role involves providing administrative support to the client operations team in a fast-paced environment.

Main Responsibilities
  • Maintain detailed calendars and project timelines to organize real estate shoots, post-production timelines, and creative service deliverables.
  • Draft follow-up emails, coordinate appointments, and prepare polished client-facing materials aligned with brand standards across multiple service verticals.
  • Keep communications and files organized; tag leads in CRM, archive creative assets, and ensure timely responses across platforms and communication channels.
  • Assist with preparing client proposals, internal reports, production checklists, and delivery folders with accurate formatting and attention to detail.
  • Help coordinate real estate media shoots, delivery timelines, and internal resource scheduling; liaise with photographers, editors, and clients as needed.
  • Support client success initiatives and assist in ensuring team alignment across departments.
Requirements & Qualifications
  • Creative/Media Industry Background: A minimum of 5.5+ years of experience supporting executives in fast-paced creative or service-based businesses, preferably with experience in real estate media or production workflows.
  • Proactive, Self-Starter: Ability to take initiative, work independently, and offer solutions before being asked.
  • Strong Communication Skills: Excellent written and verbal communication skills, comfortable drafting professional correspondence and interacting with clients as needed.
  • Project Management Tools Proficiency: High proficiency in Notion is required, along with familiarity with G Suite, Dropbox, and CRM software.
  • Detail-Oriented & Deadline Driven: Demonstrated ability to prioritize, meet timelines, and manage logistics without constant oversight.
  • Client & Team-Oriented Mindset: Committed to supporting internal team performance and client satisfaction by anticipating needs and acting as an integrator across multiple operational areas.

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