Operations Coordinator

1 day ago

Marikina City, National Capital Region, Philippines beBeeOperations Full time ₱800,000 - ₱1,200,000

Operations Professional

At our company, we're dedicated to creating opportunities for personal and professional growth. Our teams work together to deliver exceptional results, drive innovation, and support each other in achieving our goals.

This role is a critical part of our team, providing essential financial and operational coordination. As an Operations Associate, you'll play a key role in ensuring accurate budget tracking, vendor payment processing, and financial variance resolution.

You'll work closely with our Regional Payroll Leaders, HR leaders, members of Finance, and external vendors to achieve our objectives. Your strong communication skills, adaptability, and ability to collaborate effectively will make you a valuable asset to our team.

Key Responsibilities:
  • Budget Monitoring & Analysis: Compare monthly budget versus actuals and identify key variances, partner with Finance Business Partners and Accounting to research and explain discrepancies, assist in preparing variance commentary and reporting for leadership review.
  • Vendor Purchase Orders & Invoice Management: Create and maintain purchase orders for payroll vendors, code and submit vendor invoices to Source-to-Pay (A/P) for processing, track invoice and purchase order status.
  • Vendor & Stakeholder Support: Act as the first point of contact for payroll vendors regarding payment status inquiries, liaise with Finance, Accounting, and other internal stakeholders to resolve payment or charge-related issues.
  • Financial Research & Problem-Solving: Investigate department charges that appear out of scope or misaligned with budget expectations, analyze data and propose solutions, demonstrating sound judgment and critical thinking, support ad-hoc financial and operational projects as assigned by the VP.
  • Team & Presentation Support: Coordinate logistics for all-hands or team meetings, including agenda preparation, scheduling, and follow-up actions, assist with the creation and formatting of PowerPoint decks, reports, and executive-level presentations.
Requirements:
  • Degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience).
  • 2+ years of experience in finance, operations, accounts payable/receivable, or business operations.
  • Intermediate-level proficiency with Microsoft Excel (e.g. pivot tables, v-lookup, charts).
  • Comfortable working in ambiguous situations and exercising critical thinking to drive clarity.
  • Highly organized with attention to detail and a proactive approach.
  • Must be fluent in English.

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