Business Operations Coordinator

1 day ago

Marikina City, National Capital Region, Philippines beBeeAdministrative Full time ₱54,000
Administrative Support Professional

This is a full-time, hands-on role with real responsibility and room to grow as the company expands. You'll manage communications, streamline systems, handle scheduling, invoicing, and compliance, working closely with leadership to drive efficiency and growth.

The ideal candidate will have strong experience in construction or trades industry operations, proficiency with job management software, and excellent written and verbal communication skills for client-facing interactions.

You'll be responsible for managing multiple email inboxes, handling all client communications and inquiries within 24-hour response times, generating quotes and invoices, scheduling jobs, and coordinating resources to optimize crew efficiency.

A key aspect of this role is managing accounts receivable processes, including persistent follow-up on outstanding invoices to reduce aging by 30%. You'll also be responsible for uploading and matching supplier invoices to correct jobs within our system for accurate job profitability tracking.

Additional responsibilities include organizing and maintaining all job documentation, compliance records, and WHS requirements, as well as creating and maintaining Standard Operating Procedures (SOPs) for all business processes.

This role offers a unique opportunity to work in a fast-paced environment, supporting business development activities, including potential social media management and website redevelopment.

Key Benefits:

  • Permanent work from home arrangement
  • Immediate hiring

Requirements:

  • Strong experience in construction or trades industry operations
  • Proficiency with job management software
  • Excellent written and verbal communication skills
  • Experience with invoicing, accounts receivable, and basic financial administration
  • Strong organizational skills and attention to detail
  • Understanding of Australian construction industry practices and compliance requirements
Job Highlights
  • Monthly Rate: Approximately PHP 54,000
  • Schedule: Monday to Friday, 8:00am - 5:00pm, with 1 hour unpaid break | Sydney, AU time

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