Coordinated Business Operations Specialist

3 days ago

Marikina City, National Capital Region, Philippines beBeeoperations Full time ₱550,000 - ₱850,000
Job Title:

Operations Coordinator

About the Role:

We are seeking a detail-oriented and highly organized professional to support our media operations team. The ideal candidate will be responsible for maintaining accurate data, smooth processes, and aligned teams.

Main Responsibilities:
  • Maintain and update publisher contact details for accuracy
  • Consolidate duplicate publisher records or aliases in CRM systems
  • Correspond with publishers during onboarding—coordinate link building, pixel testing, and billing verification
  • Track, document, and support new publisher launches, tests, and turn-downs with Publisher Managers
  • Ensure publisher property information is correctly logged and up-to-date
  • Request and store benchmark stats for performance projections
  • Process test orders for new accounts and assist with troubleshooting as needed
Campaign & Asset Management:
  • Request, review, and store publisher media kits and placement samples
  • Ensure creatives match publisher specs and requirements
  • Coordinate internal review, feedback, and approvals for placement comps
  • Store client-approved creatives and keep live documentation current
  • Generate and distribute tracking links, ensuring proper setup and communication
  • Request postback integrations, piggyback pixels, and manage testing workflows
Billing & Financial Coordination:
  • Liaise with finance teams to communicate billing terms and project details
  • Ensure insertion orders are in place for all billing needs
  • Monitor and log billing changes and opportunities in the project management system
Project & Process Management:
  • Maintain clean data in project management and CRM platforms
  • Monitor automations and troubleshoot any issues to keep workflows running efficiently
  • Maintain internal documentation, templates, and tracking logs
  • Support internal communications to ensure priorities are clear and processes are followed
Requirements:
  • Detail-Oriented : Double-check work and keep systems tidy
  • Highly Organized : Thrive in structured environments and smooth workflows
  • Problem-Solver : Spot issues early and offer proactive solutions
  • Clear Communicator : Communicate across teams and escalate when needed
  • Collaborative Team Player : Enjoy working with others and bringing order to cross-functional efforts
  • Digital Media Familiarity : Experience in publisher operations, digital campaigns, or performance media is a plus
  • Tracking Knowledge : Familiar with ad tracking systems, pixel integration, and performance metrics
  • Financial Awareness : Understanding of basic billing processes and documentation like IOs
  • Project Management Tools : Experience with ClickUp, Asana, Monday.com, or HubSpot is preferred

Our company offers competitive salary and benefits packages.

If you're interested in this role, please apply through the provided channel.

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