Executive Assistant Associate Role

2 days ago

Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱2,648,221 - ₱3,270,300

Role Summary

We are seeking an Executive Assistant Associate to provide comprehensive administrative and support services for our team. You will be responsible for delivering remote support to senior executives in Australia and New Zealand.

This is a fast-paced role that requires excellent time management skills, with the ability to prioritize workload effectively. The successful candidate will have strong English communication skills, both written and spoken, and be proficient in MS Office (Outlook, Excel, Word, PowerPoint).

The ideal candidate will have a Bachelor's/College Degree (any field) and a minimum of 2 years' experience in Executive Assistance/Secretary/Admin support. They must also have customer service experience working with multiple stakeholders.

  • Key Responsibilities:
  • Calendar/Meeting Management – Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive
  • Email Management – Screen, respond to and/or action emails as necessary
  • Travel Management – Arrange flight and hotel accommodations, and other logistical requirements (VISA, transfers, etc.)
  • Expense Management – Track and submit expenses for reimbursement or payment requisition and adhere to monthly deadlines
  • Events Management – Assist in setting up logistics (venue, catering, equipment) and coordination of invites and RSVPs
  • Timesheet Management – Track, enter and submit the worked hours of the executive with weekly deadlines
  • Telephone Management – Relay accurate and detailed messages and transfer calls as required
  • Client Relationship Management – Build relationships with clients and their EAs, update and maintain client lists, and report on clients and/or markets

Required Skills and Qualifications

  • Bachelor's/College Degree (any field)
  • Minimum of 2 years' experience in Executive Assistance/Secretary/Admin support
  • Customer service experience working with multiple stakeholders
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint)
  • Strong English communication skills, both written and spoken

Benefits

  • Support and coaching from engaging colleagues
  • Learning opportunities to develop new skills and progress your career
  • Flexibility in how you work to fit your needs

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