Administrative Assistant

4 days ago

Ayala Alabang, National Capital Region, Philippines Satori Executive Training OPC Full time $40,000 - $60,000 per year

Administrative Assistant | Executive Support Specialist

About SatoriSatori empowers founder-led companies across Southeast and East Asia to scale by building structure through proven frameworks—EOS, Profit First, Gallup, Kolbe, and more. We bring practical, entrepreneur-tested systems in people, finance, operations, and strategy to help visionary teams grow with clarity, control, and purpose.

Role Overview

We're looking for a proactive, detail-oriented Administrative Assistant who excels at executive support and operational coordination. You'll play a pivotal role in ensuring smooth office operations, supporting leadership effectively, and learning new skills in a collaborative, growth-oriented environment.

Key Responsibilities

  • Executive Support: Manage leadership schedules, meetings, materials, and confidential correspondence.
  • Financial & Vendor Coordination: Handle basic bookkeeping, invoice processing, accounts receivable tracking; manage vendor relationships and procurement.
  • Office Operations: Oversee office logistics—from supplies and equipment to maintenance and vendor coordination.
  • Administrative Excellence: Maintain accurate records (digital and written), support event logistics, update CRM systems, and assist with project management, research and documentation.

Tools & Practices

  • Systems & Software: Familiarity with tools like Copper CRM, Slack, Google Workspace, and LLM Tools.
  • Environment: Fast-paced, entrepreneurial setting with emphasis on precision, proactive problem-solving, and professional discretion.

Qualifications

  • Experience: Minimum 2 years in office administration, executive assistance, operations, or related roles.
  • Skills: Strong organizational and multitasking abilities; experience in bookkeeping or financial coordination; project management; vendor management or logistics experience a plus.
  • Preferred: Experience in entrepreneurial or scaling organizations; familiarity with Slack, Copper CRM, and LLM tools.

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