Senior Operations Coordinator

2 weeks ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱2,500,000 - ₱3,500,000

We are seeking a highly organized and proactive support professional to assist our management team in overseeing daily operations, administrative tasks, and marketing initiatives.

Key Responsibilities
  • Administrative Support:
    • Maintain and update databases, including press lists and vendor information
    • Manage office supplies, coordinate maintenance, and oversee computer equipment
    • Arrange travel, accommodations, itineraries, and related correspondence
    • Create detailed expense reports for business trips
  • Client & Business Development:
    • Triage and respond to inbound inquiries from potential clients
    • Maintain the CRM and ensure accurate daily updates
    • Assist in organizing business development activities and send welcome packages to new clients
  • Communications & Marketing:
    • Support website and social content updates created by the team
    • Manage online entries for awards and research contacts for journalists and events
    • Send press releases and research speaking engagements for management
    • Research opportunities for new business, including contact information for potential partners
  • HR & Finance:
    • Maintain the payroll system, including onboarding/offboarding employees and managing group insurance plans
    • Draft contracts for employees and freelancers
    • Manage sick leave protocols and communications
    • Support recruitment processes, including triaging candidate applications
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
    • Process and manage accounts payable and receivable
    • Perform weekly bookkeeping reconciliations

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