Senior Operational Coordinator

19 hours ago

Manila, National Capital Region, Philippines beBeeOperational Full time ₱450,000 - ₱600,000
Operations Specialist Role Overview

We are seeking an experienced Operations Specialist to join our team as the right-hand person to a busy CEO. This mid–senior level role requires someone who can wear many hats – from managing day-to-day operations and project timelines to supporting events, partnerships, and communications.

About the Job Description
  • Manage inboxes with smart triage and clear communication.
  • Own calendar scheduling and coordinate internal and external meetings.
  • Book travel and accommodation with foresight and efficiency.
  • Take accurate meeting minutes and ensure follow-through on action points.
  • Maintain CRMs (e.g., Monday.com, HubSpot, Salesforce) with accuracy.
  • Organise and maintain shared drives and filing systems.
  • Compile and manage guest lists, RSVPs, and event reminders.
  • Support with post-event surveys, reporting, and webinar content organisation.
  • Handle member and partner onboarding, communications, and database updates.
  • Manage general queries with professionalism and track RSVPs for activations.
  • Compile year-end partner performance reports and presentation materials.
  • Build and manage project trackers, timelines, and checklists.
  • Coordinate with stakeholders to gather inputs and updates across projects.
Key Skills and Qualifications
  • 3-5 years of proven experience as an Operations Specialist, Chief of Staff, or Executive Assistant at mid–senior level
  • Strong organisational and project management skills
  • Proficiency with productivity tools (Google Workspace, MS Office, Slack, Zoom)
  • Excellent reporting and presentation-building skills
  • Familiarity with advertising, media, or tech industries is a bonus
  • Meticulous attention to detail and ability to anticipate needs
  • Strong communication skills, both written and verbal
  • Discretion in handling sensitive information
  • Ability to prioritise, stay resourceful, and perform under pressure
  • Relationship-driven, collaborative, and solutions-focused approach

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