Professional Account Payable Coordinator

20 hours ago

Batangas, Calabarzon, Philippines beBeeAccountant Full time ₱3,000,000 - ₱5,500,000
Accounts Payable Specialist Role Summary:

The Accounts Payable Specialist is a critical member of our finance team, responsible for managing the company's accounts payable processes, corporate card expenses, and employee expense reimbursements. This role requires a detail-oriented individual with excellent organizational skills to ensure timely and accurate processing of payments, maintain vendor relationships, and enforce compliance with company policies.

Key Responsibilities:
  1. Accounts Payable Processing
    • Manage the full AP cycle, including invoice coding, entry, approval routing, and payment processing.
    • Ensure invoices are properly approved and processed for timely payment.
    • Manage vendor relationships, resolve inquiries, and handle any discrepancies in a professional manner.
    • Perform monthly reconciliations of AP accounts and maintain accurate records.
  2. Corporate Card Management
    • Review and reconcile corporate card expenses, ensuring compliance with company policies.
    • Work with cardholders to resolve issues and ensure timely submission of supporting documentation.
    • Monitor and report on corporate card usage and spending trends to improve expense visibility and control.
  3. Employee Expense Reimbursement
    • Oversee employee expense submissions and reimbursement processing in accordance with the company's policies.
    • Review expense reports for accuracy and completeness, flagging any inconsistencies.
    • Educate employees on proper expense reporting procedures to foster a culture of compliance and transparency.
  4. Process Improvement & Compliance
    • Develop and document AP and expense policies, procedures, and best practices.
    • Identify opportunities for process improvements and automation to streamline workflows and enhance controls.
    • Ensure compliance with accounting standards, internal policies, and regulatory requirements.
  5. Reporting & Analytics
    • Prepare monthly AP aging reports, corporate card summaries, and expense reimbursement reports for management review.
    • Track key metrics, such as average payment cycle times and policy compliance rates, to ensure efficient AP and expense operations.

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