
Remote Accounts Payable Coordinator
23 hours ago
This role is ideal for a detail-oriented and proactive individual with strong organizational skills, proficiency in QuickBooks and Excel, and a solid understanding of financial processes.
Job Summary:
- We're seeking a reliable part-time professional to support our finance operations by processing invoices, managing bills, and scheduling payments in QuickBooks Online.
Responsibilities:
- Process invoices accurately and in a timely manner
- Record and manage bills in QuickBooks Online
- Manage payment scheduling and maintain accurate vendor records
- Assist with expense management platforms
- Perform accrual processing and ensure all AP transactions are properly recorded
- Maintain a large vendor database and ensure collection and organization of W-9 forms
- Support tax compliance by ensuring vendor and expense documentation is accurate and complete
- Use Excel to generate reports, summaries, and reconciliations as requested
- Assist in data validation and cleanup for financial and audit purposes
Qualifications:
- Strong experience with QuickBooks Online
- Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
- Solid understanding of Accounts Payable, month-end closing, and accrual accounting
- Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
- Highly detail-oriented, organized, and capable of working independently
- Excellent written and verbal communication skills
About the Role:
This is a remote part-time role, requiring approximately 15 hours of work per week. The ideal candidate will be highly self-motivated, able to work independently, and have excellent time management skills.
Working Conditions:
The successful candidate will be responsible for maintaining confidentiality and handling sensitive information with discretion.
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