Senior Project Administrator

We are seeking a seasoned professional to oversee multiple projects involving low-voltage systems including access control, surveillance cameras, burglar alarms, and network infrastructure installations.

• The ideal candidate will have extensive project management experience, technical proficiency in low-voltage systems and a strong construction background particularly in managing installations within building environments.

• Project Oversight: Coordinate and manage multiple projects from start to finish ensuring high-quality installations and services.
• Planning & Delivery: Develop and manage project schedules, deliverables and timelines. Prepare detailed proposals and estimates for current and upcoming projects.
• Client Liaison: Act as the primary point of contact for clients throughout the project lifecycle.
  • Design & Technical Support: Design layouts for access control systems, surveillance cameras and other low-voltage systems using industry-standard software.
  • System Deployment: Oversee the configuration, installation and commissioning of systems including cameras, access control devices, burglar alarms and networking equipment.
  • Troubleshooting: Troubleshoot and resolve any technical issues related to system installation or equipment performance ensuring systems are fully tested and operational prior to project completion.
    • Team & Ticket Coordination: Assign tasks to technicians and subcontractors ensuring work is carried out professionally and efficiently while meeting project specifications.
    • Progress Monitoring: Monitor the team's progress identify potential delays and offer guidance on technical logistical and operational challenges to keep projects on track.
      • Administrative Tasks: Coordinate and verify invoices from technicians and subcontractors for payment processing.
      • Project Tracking: Utilize project management tools (e.g. Zoho Desk/Projects) to update project statuses track progress and generate detailed progress reports for internal and client-facing use.
        • Procurement & Logistics: Estimate and organize the ordering of materials and equipment required for each project ensuring timely availability of resources.
        • Resource Coordination: Coordinate the delivery and scheduling of equipment tools and other resources to support project execution.
          • Scoping & Setup: Collaborate with the sales team to define project requirements deliverables timelines and costs from the outset.
          • Collaboration: Work closely with engineers and design teams to ensure all system specifications are accurately captured and translated into actionable project plans.
          Required Skills & Qualifications
          • Proven experience managing complex low-voltage systems projects including security systems surveillance cameras access control and network infrastructure.
          • Previous experience in managing low-voltage installations in commercial or residential building environments.
          • Strong technical knowledge of low-voltage systems and networking equipment.
          • Proficiency in project management and design tools (e.g. Bluebeam and System Surveyor).
          • Experience working with subcontractors and external vendors to ensure projects are completed on time and within budget.

The ideal candidate should possess excellent communication skills and be able to effectively communicate with clients and team members. They should also have strong problem-solving skills and be able to troubleshoot and resolve technical issues efficiently.

This role plays a key part in delivering high-quality projects that meet the needs of our clients. If you are a motivated and experienced Project Coordinator looking for a new challenge we encourage you to apply.