Senior Administrative Coordinator

7 days ago

Tanauan, Calabarzon, Philippines beBeeAdministration Full time $1,600 - $3,200
Job Description

We are seeking a highly skilled and organized Executive Assistant to provide exceptional administrative support to senior leaders in the construction industry.

This is a 100% remote role that requires excellent communication skills, attention to detail, and the ability to manage multiple priorities simultaneously.

The successful candidate will have at least 5 years of experience as an Executive Assistant, with a proven track record of supporting C-level executives or senior leadership.

They will also possess high-level proficiency with Google Workspace, Microsoft Office, Zoom, Slack, and project management platforms like Trello, Asana, or ClickUp.

Key Responsibilities:

  • Manage executive calendars and book meetings, events, and reminders with precision.

  • Prioritize and organize inboxes, respond to emails, and maintain effective communication flow.

  • Prepare reports, meeting notes, and presentations as needed.

  • Coordinate internal and external meetings, as well as in-person logistics when required.

  • Handle travel planning, itinerary creation, and expense tracking.

  • Track project progress, follow up on deadlines, and facilitate team communications.

  • Maintain confidentiality and present a polished, professional presence in all interactions.

Requirements:

  • Minimum 5 years of experience as an Executive Assistant.

  • Construction industry experience is required.

  • Proven track record supporting C-level executives or senior leadership.

  • Excellent written and spoken English communication.

  • High-level proficiency with Google Workspace, Microsoft Office, Zoom, Slack.

  • Familiarity with project management platforms like Trello, Asana, or ClickUp.

  • Tech-savvy, adaptable, and detail-obsessed.

  • Self-starter who takes initiative and works independently.

What We Offer:

  • 100% remote work setup with flexibility based on client needs.

  • Opportunity to work with top-tier brands in the construction industry.

  • Dedicated training and support from our team.

  • Long-term growth opportunities and stability based on performance.

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