Senior Administrative Professional

7 days ago

Tanauan, Calabarzon, Philippines beBeeExecutive Full time ₱800,000 - ₱960,000
Job Summary

An exceptional Executive Assistant is needed to provide high-level administrative support to senior leadership. This role will be responsible for managing calendars, coordinating cross-functional priorities, and ensuring projects are completed efficiently.

Main Responsibilities
  • Administrative Support: Manage the CEO's schedule, oversee email inbox management, prepare and maintain firm-wide documents, and ensure compliance tracking for attorney licensing, bar memberships, malpractice insurance, vendor payments, and annual firm obligations.
  • Project Execution: Execute special projects, coordinate internal strategy sessions, compile weekly operational reports, lead assigned initiatives, and support tool research and implementation projects.
  • Office Oversight: Track firm subscriptions, maintain master records of vendor contacts, plan internal events, and manage technology systems.
  • Onboarding: Coordinate with IT to set up new hires, conduct introductory sessions, and ensure task checklists are completed.
Key Requirements
  • Bachelor's Degree
  • Minimum 3 years of experience as an Executive Assistant or similar administrative role supporting senior leadership
  • Expert Excel skills; ability to create reports, charts, graphs, and dashboards
  • Project management skills; ensuring projects are met from conception to completion
  • Ability to influence and make sound judgment decisions
  • Team player with ability to collaborate effectively in cross-functional teams
  • Excellent communication skills; especially in client-facing interactions
  • Highly organized and detail-oriented with strong time management and prioritization skills
  • High level of confidentiality and discretion
  • Self-motivated and comfortable working autonomously in a remote setting

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