Senior-Level Administrative Professional

7 days ago

Tanauan, Calabarzon, Philippines beBeeParalegal Full time ₱53,000 - ₱80,450
Job Opportunity

This role is for a highly organized and communicative individual with experience as an Executive Assistant, preferably supporting senior-level executives. Ideally, you will have background or experience working in a law firm or handling paralegal duties.

Key Responsibilities:
  • Administrative Support:
  1. Prepare, proofread, and manage legal documents such as contracts, non-disclosure agreements, and memos.
  2. Store, maintain, and organize confidential case files and related data.
  3. Coordinate with internal stakeholders on case progress and requirements.
Executive Assistance:
  1. Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
  2. Oversee internal projects, facilitate team communications, and organize company data.
  3. Handle sensitive and confidential information with discretion.
Client & Case Coordination:
  1. Manage client communication via email for scheduling, updates, and general inquiries.
  2. Assist in tracking deadlines, hearing schedules, and deliverables.
Financial Tasks:
  1. Prepare and send invoices to clients, track payments, and record expenses.
  2. Assist in payroll preparation and billable hour tracking.
Travel & Logistics:
  1. Prepare detailed itineraries, book travel arrangements, and ensure all bookings align with client preferences and schedules.
Systems Management:
  1. Update and maintain data in customer relationship management systems and project management platforms.
  2. Support marketing campaigns by organizing lead/client data.
Ad Hoc Tasks:
  1. Handle various administrative, operational, or legal-related support tasks as needed.

Requirements:

  • Minimum 3 years of experience as an Executive Assistant.
  • Background or experience working in a law firm or handling paralegal duties is highly preferred.
  • Bachelor's degree or certificate in business administration, paralegal studies, or any related course (required).
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Strong phone, email, and instant messaging communication skills.
  • Outstanding organizational and time management skills.
  • Tech-savvy and experienced with cloud platforms, remote communication tools, and productivity software.
  • Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive).
  • Willingness to work on a flexible schedule aligned with U.S. business hours.

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