Administrative Support Specialist

1 week ago


Quezon City, National Capital Region, Philippines Global Cosmetics Full time
Job Description:

We are seeking an highly organized and detail-oriented Administrative Support Specialist to join our team at Global Cosmetics. This role is ideal for individuals who enjoy working in a fast-paced environment and are passionate about ensuring the smooth operation of our office.

About the Role:

  • The successful candidate will be responsible for providing administrative support to our management team, including scheduling appointments, preparing reports, and maintaining accurate records.
  • They will also be responsible for coordinating with government agencies to ensure compliance with all relevant regulations and laws.
  • This role requires excellent communication skills, both written and verbal, as well as strong organizational and time management skills.

Key Responsibilities:

Documentation and Record Management
  • Maintain and organize office files, including confidential documents, contracts, and employee records.
  • Assist in preparing reports, memos, invoices, and other necessary documents.
  • Manage both physical and digital filing systems to ensure that all documents are well-organized and easily accessible.
HR Support
  • Assist the HR department in processing employee records, such as leave forms, attendance tracking, payroll preparation, and day-to-day tasks.
  • Help organize employee activities and welfare programs, including trainings and company events.
Regulatory Compliance (Government Registrations, Accreditations, and Licenses)
  • Oversee and manage the filing, renewal, and maintenance of all required government registrations and licenses.
  • Ensure that the organization holds valid and up-to-date business permits and licenses at all times.
  • Prepare and submit necessary documents for government or industry accreditations.
  • Track the validity of certifications and accreditations, ensuring timely renewals.
  • Stay updated on changes in government policies, regulations, and legal requirements that affect business operations.

Requirements:

  • Bachelor's degree in Business Administration, Office Management, or a related field.
  • 6 months – 3 years prior experience in administrative, clerical, and compliance work.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills with attention to detail.
  • Ability to multi-task and manage time efficiently.
  • Problem-solving abilities to address day-to-day challenges in an office environment.

Estimated Salary: $45,000 - $60,000 per year, depending on experience and qualifications.



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