Administrative Support Specialist
1 month ago
We are seeking an highly organized and detail-oriented Administrative Support Specialist to join our team at Global Cosmetics. This role is ideal for individuals who enjoy working in a fast-paced environment and are passionate about ensuring the smooth operation of our office.
About the Role:
- The successful candidate will be responsible for providing administrative support to our management team, including scheduling appointments, preparing reports, and maintaining accurate records.
- They will also be responsible for coordinating with government agencies to ensure compliance with all relevant regulations and laws.
- This role requires excellent communication skills, both written and verbal, as well as strong organizational and time management skills.
Key Responsibilities:
Documentation and Record Management- Maintain and organize office files, including confidential documents, contracts, and employee records.
- Assist in preparing reports, memos, invoices, and other necessary documents.
- Manage both physical and digital filing systems to ensure that all documents are well-organized and easily accessible.
- Assist the HR department in processing employee records, such as leave forms, attendance tracking, payroll preparation, and day-to-day tasks.
- Help organize employee activities and welfare programs, including trainings and company events.
- Oversee and manage the filing, renewal, and maintenance of all required government registrations and licenses.
- Ensure that the organization holds valid and up-to-date business permits and licenses at all times.
- Prepare and submit necessary documents for government or industry accreditations.
- Track the validity of certifications and accreditations, ensuring timely renewals.
- Stay updated on changes in government policies, regulations, and legal requirements that affect business operations.
Requirements:
- Bachelor's degree in Business Administration, Office Management, or a related field.
- 6 months – 3 years prior experience in administrative, clerical, and compliance work.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with attention to detail.
- Ability to multi-task and manage time efficiently.
- Problem-solving abilities to address day-to-day challenges in an office environment.
Estimated Salary: $45,000 - $60,000 per year, depending on experience and qualifications.
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