Senior Administrative Coordinator

1 week ago

Barcelona, Philippines beBeeAdministrative Full time ₱28,455 - ₱48,986
Job Title:Executive Support Professional

The role of an Executive Support Professional is to provide high-level administrative support to senior executives, ensuring seamless operations and effective communication.

Key Responsibilities:

  1. Manage calendars, schedules, and travel arrangements for senior executives, ensuring timely access and optimal resource allocation.

  2. Prepare meeting agendas, minutes, and follow-up action items to facilitate informed decision-making and collaboration.

  3. Serve as the primary point of contact for senior executives and handle confidential information with discretion and professionalism.

  4. Lead and host meetings or conferences, promoting engaging discussions and effective outcomes.

  5. Organize and maintain electronic and physical files, ensuring accessibility and compliance with relevant regulations.

  6. Draft and proofread correspondence, presentations, and reports, communicating complex information in a clear and concise manner.

  7. Manage expense reporting and budget tracking, maintaining transparency and accountability in financial management.

  8. Handle ad hoc tasks to support senior executives and business operations, adapting to changing priorities and demands.

  9. Oversee special projects and initiatives from start to finish, coordinating stakeholders and resources to achieve strategic objectives.

  10. Track project timelines, milestones, and deliverables, ensuring timely completion and successful outcomes.

  11. Act as a liaison between senior executives and internal/external stakeholders, fostering relationships and facilitating communication.

  12. Prioritize and screen incoming communication, responding on behalf of senior executives when appropriate and ensuring timely resolution of issues.

  13. Handle sensitive information with utmost confidentiality and ensure compliance with company policies and legal requirements.

Qualifications:

  • 5+ years of experience in executive support roles, preferably in a fast-paced environment, with a strong track record of delivering high-quality results.

  • Bachelor's degree in Business Administration, Communications, or related fields, with a focus on organizational development and leadership principles.

  • Project management experience, with expertise in Agile methodologies and stakeholder engagement.

  • Excellent time management and multitasking abilities, with a proven ability to prioritize tasks and manage multiple projects simultaneously.

  • Strong verbal and written communication skills, with the ability to articulate complex ideas in a clear and concise manner.

  • Problem-solving and critical thinking capabilities, with a creative approach to resolving complex challenges and achieving strategic objectives.

  • Ability to lead meetings, host conferences, and manage high-level discussions, promoting engaging dialogue and effective outcomes.

Personal Attributes:

  • Discreet, adaptable, proactive, and highly organized, with a strong work ethic and commitment to excellence.

Hiring Process:

  1. Technical Assessment

  2. HR Initial Interview

  3. Pre-Employment Assessments

  4. Technical Interview with Manager

  5. CEO Interview

  6. Job Offer/ Onboarding

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