Senior Administrative Professional

1 week ago

Barcelona, Philippines beBeeBilingual Full time ₱10,080 - ₱14,400
Executive Assistant Opportunity

The ideal candidate will provide high-level administrative and organizational support to a senior executive, freeing up their time from routine tasks, streamlining document management, and ensuring effective communication with internal staff and external clients.

Key Responsibilities:
  • Administrative Support & Calendar Management
    • Organize and manage the CEO's calendar and emails, prioritizing and responding to routine inquiries.
    • Assist with travel arrangements and meeting bookings.
    • Manage task lists, deadlines, and send timely reminders for meetings and deliverables.
  • Document Digitization & Management
    • Digitize hard-copy documents and set up a document management system using Microsoft SharePoint.
    • Maintain digital filing systems for quick, secure, and easy access to information.
  • Communication & Representation
    • Serve as a professional point of contact, communicating clearly with both internal staff and external clients or contractors.
    • Make and receive phone calls on behalf of the CEO.
    • Draft and respond to correspondence, ensuring sensitivity to local market nuances in both English and French.
  • Coordination & Follow-Up
    • Coordinate with staff and third parties to ensure seamless project and task execution.
    • Track open items, follow up on pending issues, and provide regular status updates to the CEO.
  • Technology & Adaptability
    • Utilize Microsoft Office Suite (Outlook, Teams, SharePoint) and adapt quickly to new tools or processes as needed.
Requirements:
  • A minimum 2 years experience as an Executive Assistant or in a similar high-level administrative role.
  • Fluency in both English and French (written and spoken).
  • Proven experience managing calendars, emails, and documents for senior executives.
  • Strong proficiency with Microsoft Office Suite (Outlook, Teams, SharePoint).
  • Comfortable and professional handling phone communications.
  • A quiet, dedicated workspace at home with reliable internet connectivity.
You should apply if…
  • You are highly organized, proactive, and thrive in a fast-paced remote environment.
  • You value clear communication and take pride in supporting others to achieve their goals.
  • You are committed to confidentiality and professionalism.
  • You are bilingual (English and French) and resourceful.
  • You are ready to help guide a leader through a smooth transition.
What to expect…
  • A remote position.
  • Must have a reliable internet connection and a quiet workspace.

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