High-Level Executive Support Professional

3 hours ago

Cebu City, Central Visayas, Philippines beBeeAdministrative Full time ₱400,000 - ₱800,000

We are seeking a detail-oriented and organized professional to support high-level tasks, primarily assisting the executive team.

Job Summary

This role involves managing communications, scheduling, and coordination duties across various departments. The ideal candidate will possess strong organizational and problem-solving abilities, excellent written and verbal communication skills, and proficiency in Microsoft Office Suite.

Key Responsibilities
  • Manage calendar meetings and scheduling for executives
  • Handle email correspondence for both CEOs
  • Coordinate travel plans and itineraries
  • Organize and manage company documents
  • Track expenses across divisions
  • Assist in coordinating internal projects
  • Take meeting notes and ensure follow-up on action items
  • Support client relations and interact with advertisers
  • Assist in content creation when needed
  • Perform other miscellaneous tasks as required
Duties
  • Prepare agendas, presentations, and reports for meetings
  • Maintain confidentiality of sensitive data and communications
  • Prioritize and manage multiple tasks/projects efficiently
  • Liaise with vendors and external service providers
  • Support event planning and coordination of company functions
  • Maintain organized electronic and physical file systems
  • Conduct research and compile reports or data when needed
  • Serve as a liaison between executives and internal/external stakeholders

Required:

  • 6 months to 2 years of executive assistant experience

Key Skills:

  • Strong organizational and problem-solving abilities
  • Excellent written and verbal communication
  • Proficiency in Microsoft Office Suite
  • Comfortable conducting research and producing professional documents
  • Friendly and curious personality with a proactive mindset
  • Confident phone presence and comfort handling inquiries
  • Quick to learn and adaptable to first-time training procedures

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