Senior Executive Administrative Support Specialist

1 day ago

Cebu City, Central Visayas, Philippines beBeeAdministrative Full time ₱6,000,000 - ₱8,000,000
Job Description">

We are seeking a highly skilled Senior Executive Assistant to join our team. As a key member of our organization, you will provide strategic support to senior leadership, managing complex calendars, travel, communication, and high-level coordination across departments.

As a Senior Executive Assistant, you will be responsible for anticipating needs, streamlining operations, and driving executive efficiency. You will serve as the executive's first point of contact for internal and external communications, drafting professional correspondence and minutes, and liaising with senior leaders, clients, and vendors to relay accurate information.

You will also maintain records, expense reports, approvals, and documentation in line with policy, and assist in department-level project coordination and tracking. Additionally, you will identify and implement improvements in executive support workflows, support onboarding of junior admins or EAs, and contribute to administrative knowledge-sharing across the function.

Key Responsibilities:
  • Manage complex calendars, prioritize appointments, and coordinate travel across time zones.
  • Prepare executive meeting materials, reports, and presentations.
  • Support timely decision-making by anticipating executive needs.
  • Screen and manage incoming communication with a high level of confidentiality.
  • Serve as the executive's first point of contact for internal and external communications.
  • Draft professional correspondence and minutes, ensuring clarity and alignment with tone.
  • Liaise with senior leaders, clients, and vendors to relay accurate information.
  • Maintain records, expense reports, approvals, and documentation in line with policy.
  • Assist in department-level project coordination and tracking.
  • Identify and implement improvements in executive support workflows.
  • Support onboarding of junior admins or EAs.
  • Contribute to administrative knowledge-sharing across the function.
Required Skills and Qualifications">

To be successful in this role, you will need the following skills and qualifications:

  • 5+ years of experience in executive support, project coordination, or operations.
  • Strong organizational, written, and interpersonal communication skills.
  • High proficiency in Google Workspace, Miro, Xero, and CRM tools (e.g., Pipedrive, LinkedIn).
  • Experience using AI tools for summarization and documentation (a plus).
  • Ability to operate autonomously and manage complex task loads with minimal supervision.
  • Discretion and integrity in handling confidential and sensitive information.
Benefits">

As a valued member of our team, you will enjoy the following benefits:

  • Fixed weekends off.
  • 5-day Christmas Leave.
  • HMO coverage for you and your dependent/s from Day 1 of employment.
  • Group life insurance from Day 1 of employment.
  • Free lunch + soft breakfast every day.
  • Free coffee every day (latte, americano, or cappuccino) made by our in-house barista.
  • Night shift differential.
  • Subsidised gym membership at Anytime Fitness.
  • Engagement bonuses.
  • Monthly, quarterly, and annual performance bonuses.
  • Exclusive discounts in selected restaurants and merchants.
  • Themed BFFs, monthly knockoffs, summer parties.
  • Community give-back programs and personal development workshops.
Why Choose Us?

We are not just another outsourcing company. We are building something that actually matters here – a place where good work meets good culture.

Precision, discretion, and momentum—bring it all as a Senior Executive Assistant at [Company Name].

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