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High-Level Administrative Support Specialist
2 weeks ago
An Executive Assistant is responsible for providing high-level administrative support to senior executives.
Key Responsibilities
- Schedule Management: Manage complex calendars, scheduling meetings and appointments.
- Pre-Meeting Preparation: Prepare detailed meeting briefs, agendas and supporting materials for senior executives.
- Communication: Serve as the primary point of contact for internal and external communications, responding to emails and document requests in a professional and timely manner.
- Reporting and Presentations: Prepare reports, presentations and correspondence as needed, utilizing strong writing and design skills.
- Filing and Organization: Maintain and organize filing systems for confidential documents, adhering to strict confidentiality protocols.
- Event Planning: Assist in planning and executing company events or meetings, demonstrating attention to detail and organizational skills.
- Confidentiality: Maintain professionalism and confidentiality at all times, handling sensitive information with discretion.
- Experience: A minimum of four years of experience in an administrative role supporting upper management, preferably in a fast-paced environment.
- Communication Skills: Excellent written and verbal communication skills, with the ability to adapt to different communication styles.
- Time-Management: Strong time-management skills, with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office productivity tools, with a willingness to learn new technologies.
- Adaptability: Ability to adapt quickly to changing priorities in a fast-paced environment, remaining calm and composed under pressure.
- Confidentiality: Demonstrated ability to maintain confidentiality regarding sensitive information, upholding the highest standards of professionalism and integrity.
We are seeking a highly organized, proactive and results-driven individual to provide executive support. If you possess excellent communication and time-management skills, with a keen eye for detail and a commitment to confidentiality, we encourage you to apply.
