Executive Coordinator

1 week ago

Pasig, National Capital Region, Philippines beBeeAdministrative Full time $65,000 - $85,000
Job Title: Executive Assistant / Excel Expert

Industry: Construction Location: Remote Employment Type: Full-Time

Job Description

We are seeking a highly organized and detail-oriented professional to support our leadership team in the construction industry. This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.

You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management. Your expertise in Excel will be crucial for data analysis, reporting, and workflow optimization.

The ideal candidate will have excellent written and verbal communication skills, proficiency in Microsoft Outlook for email and calendar management, and advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred). Additionally, they will possess strong organizational and multitasking abilities, attention to detail, and problem-solving mindset.

Responsibilities include:

  • Manage executive calendars, schedule meetings, and coordinate travel arrangements
  • Handle email correspondence via Outlook and ensure timely follow-ups
  • Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)
  • Support CRM activities using Pipedrive (training provided)
  • Conduct lead generation and data enrichment using Seamless.ai
  • Assist with order processing and inventory tracking via SellerCloud
  • Prepare presentations, reports, and documentation for internal and client use
  • Liaise with clients, vendors, and internal teams to ensure smooth operations
  • Maintain confidentiality and professionalism in all communications
QualificationsRequired Skills & Experience
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Outlook for email and calendar management
  • Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)
  • Strong organizational and multitasking abilities
  • Attention to detail and problem-solving mindset
Education & Experience
  • Bachelor's degree preferred (Business Administration, Construction Management, or related field)
  • 2+ years of experience in an executive assistant or administrative role
  • Experience in the construction industry is a strong plus

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