Executive Assistant

4 days ago

Pasig, National Capital Region, Philippines OutForce Inc. Full time ₱900,000 - ₱1,200,000 per year

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at multitasking. This role requires excellent communication skills, discretion, and the ability to anticipate the needs of the executives to ensure smooth daily operations.

Key Responsibilities:

Administrative Support:

  • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare agendas, take meeting minutes, and follow up on action items.
  • Handle incoming and outgoing correspondence on behalf of the executive team.

Project Management:

  • Assist in planning and executing special projects as assigned by the executives.
  • Coordinate cross-departmental tasks to ensure deadlines are met.

Communication and Coordination:

  • Serve as the primary point of contact between the executive team and internal/external stakeholders.
  • Draft and edit correspondence, reports, and presentations.

Office Management:

  • Organize and maintain files, records, and documentation for easy access.
  • Handle confidential and sensitive information with discretion.

Event Coordination:

  • Plan and coordinate company events, meetings, and off-site activities.
  • Arrange logistics for virtual and in-person engagements.

Qualifications:

  • Education and Experience: Bachelor's degree in Business Administration or related field preferred.
  • Proven experience as an Executive Assistant or similar role (minimum of 3-5 years).
  • Experience working with Australian clients

Skills and Competencies:

  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools
  • Ability to work independently and manage multiple tasks simultaneously.
  • High level of integrity and professionalism.

If you are a highly motivated individual looking for a new career opportunity in a dynamic and exciting industry, wed love to hear from you

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