Executive Administrator

2 days ago

Pasig, National Capital Region, Philippines beBeeSupport Full time $240 - $4,320
Job Title: Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team. The successful candidate will be responsible for managing calendars, coordinating travel arrangements, preparing agendas and taking minutes, as well as providing general administrative assistance.

  • Schedule internal/external meetings and interviews to ensure seamless coordination among teams.
  • Prepare detailed itineraries for executives and arrange lunch meetings, team events, and other logistical needs.
  • Monitor and organize inboxes for multiple executives, flagging high-priority emails and drafting responses when needed.
  • Track follow-ups and maintain inbox clarity to ensure timely responses.
  • Coordinate domestic and international travel arrangements, including flights, hotels, and ground transport.

The ideal candidate will have a minimum of 2 years of executive-level support experience, preferably supporting multiple executives or founders simultaneously.

Strong organizational skills and high attention to detail, with the ability to work independently and prioritize tasks effectively.

Proficient in Gmail, Google Calendar, Google Docs, and Slack, with comfort using additional tools like Notion, Zoom, or basic project management software.

Excellent written and verbal English communication skills, with the ability to maintain confidentiality and handle sensitive information.

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