Executive Administrator

9 hours ago

Batangas, Calabarzon, Philippines beBeeExecutive Full time ₱75,000 - ₱80,000

Our organization is seeking a highly skilled and experienced Senior Executive Assistant to support our executive team. This role offers an exciting opportunity to make a significant impact in a dynamic and fast-paced environment.

Job Overview

The ideal candidate will have a minimum of 5 years of experience in a similar role and possess excellent organizational, communication, and technical skills. As a Senior Executive Assistant, you will be responsible for managing the executive's calendar, coordinating meetings, and ensuring all appointments run smoothly and on time.

Duties and Responsibilities

  1. Executive Support:
    Manage the executive's schedule, coordinate meetings, and ensure all appointments are completed efficiently.
    Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.
  2. Strategic Assistance:
    Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports.
    Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses.
  3. Administrative Excellence:
    Organize and maintain files, documents, and other essential records.
    Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
  4. Project and Task Management:
    Monitor ongoing projects, ensure timely communication between teams, and track deliverables.
    Coordinate team calendars and prevent scheduling conflicts.
  5. Travel and Event Coordination:
    Plan and prepare executive travel itineraries, book accommodations, and handle logistics.
  6. Communication and Inbox Management:
    Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
  7. Data and Presentation Preparation:
    Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
  8. Marketing and Social Media Management:
    Oversee account profiles, manage reviews, and upload relevant media content as needed.
  9. Ad Hoc Tasks:
    Perform miscellaneous tasks to support the executive's needs and priorities.

Qualifications

  • Minimum of 5 solid years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • University Bachelor's degree
  • Excellent phone, email, and instant messaging communication skills
  • Exceptional English communication skills, both written and verbal
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies
  • Experience with word-processing software and spreadsheets
  • Knowledge of online calendars and scheduling
  • Proactive attitude & willingness to be trained
  • Able to work flexible hours

We offer a competitive compensation package and opportunities for professional growth and development.

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