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Administrative Support Specialist

2 weeks ago

Manila, National Capital Region, Philippines Super west trading opc Full time
About the Role

An Executive Secretary plays a vital administrative support role, ensuring professionals have the resources they need to succeed. Key responsibilities include:

  • Receiving and directing phone calls to the relevant personnel.
  • Greeting visitors and guiding them to their destinations.
  • Managing complex calendars for meetings, travel, and personal commitments.
  • Booking travel arrangements for in-office professionals and visiting dignitaries.
  • Participating in meetings to record minutes.
  • Creating memos, reports, and agendas as needed.
  • Negotiating with suppliers and vendors to procure quotes, supplies, and maintain office inventory.
  • Preparing financial statements, invoices, letters, and statements.
  • Distributing important information to relevant colleagues.
Key Responsibilities

The ideal candidate will possess excellent organizational and communication skills, with the ability to multitask and prioritize tasks effectively. They will be comfortable working in a fast-paced environment and must be able to maintain confidentiality when handling sensitive information.