High-Level Administrative Support Specialist
1 day ago
Job Title: High-Level Administrative Support Specialist
OverviewA dynamic opportunity exists for a skilled and experienced High-Level Administrative Support Specialist to provide exceptional administrative support to senior leadership in a fast-paced, project-driven organization.
This is a remote position that requires the ability to work independently with minimal supervision while maintaining alignment with executive priorities.
Responsibilities- Provide comprehensive administrative assistance to senior leadership, including calendar management, meeting scheduling, and coordination across multiple stakeholders.
- Draft, edit, and format high-quality documents, reports, and presentations using Microsoft Word and other Microsoft Office tools to support proposals, project updates, and internal communications.
- Maintain organized filing systems for contracts, project documentation, and corporate records, ensuring accuracy and confidentiality.
- Manage email and phone correspondence with professionalism and discretion, acting as a liaison between executives, clients, and internal teams.
- Track project timelines, milestones, and deliverables; assist in coordinating special initiatives, ensuring tasks are completed on time and to required standards.
- Conduct research and compile data for reports, presentations, and executive decision-making, ensuring information is relevant and industry-specific.
- Experience: A minimum of 2.5-5 years of proven experience as an Executive Assistant, Executive Administrative Assistant, or in a similar high-level administrative role; industry experience in construction management, engineering, or related fields preferred.
- Technical Proficiency: Advanced skills in Microsoft Word; working knowledge of other Microsoft Office applications including Excel, PowerPoint, Outlook, and SharePoint.
- Organizational Skills: Exceptional ability to manage multiple priorities, maintain detailed records, and uphold deadlines in a fast-paced, project-driven environment.
- Communication Skills: Strong written and verbal communication abilities, with the tact and professionalism required for client-facing correspondence.
- Independent Work Ethic: Self-motivated, resourceful, and able to work with minimal supervision while maintaining alignment with executive priorities.
- Confidentiality & Discretion: Proven track record of handling sensitive information with integrity and adherence to corporate confidentiality standards.
- Competitive salary
- Opportunity to shape the HR function of a rapidly growing organization
- Work closely with a team of industry leaders who have successfully scaled organizations in the past
- Career growth and development opportunities
- Seniority level: Mid-Senior level
- Employment type: Full-time
- Job function: Administrative
- Industries: Construction
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