High-Level Administrative Support Specialist
23 hours ago
Our esteemed client is seeking a skilled Executive Assistant to provide high-level administrative and personal support to senior management.
This role involves managing complex schedules, coordinating travel arrangements, preparing presentations, and handling confidential correspondence.
- Own physician and management scheduling — coordinate multiple calendars, resolve conflicts, and ensure accuracy.
- Arrange personal and professional travel — manage end-to-end bookings, itineraries, and contingency plans.
- Prepare and review high-quality presentations — ensure branding, clarity, and accuracy in PowerPoint decks.
- Draft professional correspondence — write letters and communication for physicians with a polished, professional tone.
- Maintain databases — update and manage key records with 100% accuracy.
- Coordinate across departments — ensure smooth information flow between teams.
- Handle phone-based scheduling — act as liaison when email scheduling is restricted.
- Protect confidentiality — manage sensitive medical and operational information with discretion.
- Support special projects — provide high-quality deliverables under tight deadlines.
- Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
- Proven success managing complex scheduling across multiple executives.
- Expertise in PowerPoint, Excel, email management, and database administration.
- C1-level English proficiency (spoken and written).
- Ability to work 100% aligned to PST hours.
- Strong attention to detail and accuracy in all deliverables.
- Demonstrated professionalism in handling confidential and sensitive information.
- USD $1,200 – $1,800/month (DOE)
- Access to a perk marketplace with instant discounts on services
- On-time, in-currency pay
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