Remote Administrative Coordinator

2 days ago

Quezon City, National Capital Region, Philippines beBeeAdministrative Full time A$14,400 - A$18,000
Administrative Assistant Role

We are seeking a highly organized and proactive individual to support our team with high-level administrative and secretarial tasks. This is a remote opportunity that requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:
  • Calendar Management: Manage calendars, book appointments, and coordinate meetings across multiple time zones.
  • Liaison Services: Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
  • Secretarial Work: Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records.
  • Email Support: Monitor and respond to emails on behalf of team members, ensuring timely and professional communication.
  • Data Management: Maintain and update internal databases and document registers.
  • Document Preparation: Prepare, review, and format documents and correspondence with high accuracy.
  • Team Support: Provide admin support to team members across different departments.
  • e-Marketing Assistance: Assist with basic e-marketing and social media scheduling or content coordination.
Requirements:
  • Strong Organizational Skills: Strong attention to detail and organizational skills.
  • Maturity and Discretion: A high level of maturity and discretion in handling sensitive information.
  • Prior Experience: Prior experience or exposure to e-marketing or social media coordination is desirable.
  • Communication Skills: Excellent verbal and written English communication skills.
  • Time Management: Proven ability to manage calendars and appointments independently.
  • Self-Motivation: Self-motivated with the ability to work remotely and manage time effectively.
  • Technical Skills: Proficiency in Microsoft Office Suite, Google Workspace etc.
Preferred Skills:
  • Australian Accounting Experience: Experience working in or with an Australian accounting firm is highly regarded but not mandatory.
  • ASIC Knowledge: Understanding of ASIC requirements and company secretarial processes.
  • Familiarity with Tools: Familiarity with Xero Practice Manager, Trello, Mailchimp or similar platforms is a plus.

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