Administrative Coordinator

3 weeks ago

Quezon City, National Capital Region, Philippines Sourcefit Full time

Job Summary:

The Administrative Coordinator will provide high-level administrative and project support to the National Director of HR Compliance. This role will assist with the management of multiple ongoing projects & perform data entry tasks. This role will also assist in preparing reports, developing PowerPoint presentations, and managing email communications. Additionally, the Administrative Coordinator will create and maintain Excel spreadsheets for tracking various initiatives and assist with drafting template letters and other working documents as needed. A keen attention to detail, excellent organizational skills, and the ability to prioritize effectively are essential for success in this role.

Job Details:

  • Work From Home
  • Monday to Friday | 8 PM to 5 AM Manila Time
  • Following US Holidays

Responsibilities:

Project Coordination & Reporting:

  • Assist with managing multiple ongoing HR compliance projects by tracking progress, milestones, and deadlines.
  • Develop, maintain, and update Excel spreadsheets for tracking various projects, initiatives, and tasks.
  • Create and distribute reports, presentations, and working documents as needed for project updates and compliance initiatives.

Administrative Support:

  • Compose, proofread, and prepare emails, template letters, and other documents for internal and external communication.
  • Perform data entry tasks to maintain accurate records and databases for compliance purposes.
  • Schedule and coordinate meetings, including preparing agendas and taking meeting notes.

Document Creation & Presentation Development:

  • Create professional PowerPoint presentations to support project updates and leadership meetings.
  • Assist in drafting and updating compliance-related templates, letters, and reports.

Collaboration & Communication:

  • Serve as a liaison between the National Director of HR Compliance and other departments to coordinate tasks and ensure timely completion.
  • Respond to inquiries and requests from internal and external stakeholders with professionalism and efficiency.
  • Maintain confidentiality of sensitive information and ensure compliance with internal policies.

Qualifications:

  • Education:
    • Associate degree in Business Administration, Human Resources, or a related field.
    • Experience:
      • 3-5 years of administrative or project coordination experience, preferably in HR or a compliance-related environment.
      • Experience with creating presentations, reports, and tracking tools using Microsoft Office Suite.
    • Skills:
      • Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
      • Excellent organizational and time management skills, with the ability to manage multiple priorities.
      • Strong written and verbal communication skills with high attention to detail.
      • Ability to work independently and handle sensitive information with discretion.
      • Familiarity with project management tools (e.g., Asana, Trello) is a plus.
        • Key Competencies:
          • Attention to Detail: Ensures accuracy in data entry, tracking, and reporting.
          • Communication: Effectively interacts with stakeholders at all levels.
          • Adaptability: Thrives in a fast-paced environment with changing priorities.
          • Time Management: Manages multiple tasks efficiently to meet deadlines.
          • Problem-Solving: Anticipates challenges and proactively seeks solutions.
        #J-18808-Ljbffr

  • HVAC Administrative Coordinator

    3 days ago

    Quezon City, National Capital Region, Philippines Fig Advisory Full time ₱900,000 - ₱1,200,000 per year

    Are you organised? Are you a natural communicator? Do you thrive when managing job sites and building supplier relationships? If this is you, we want to know you.This isn't just a job—it's amission. If you're ready to grow with us, we're ready for you.Communication and attention to detail are the keys."The leaders are driven, committed, and relentless in...

  • sales administrator/coordinator

    3 days ago

    Quezon City, National Capital Region, Philippines Delta Milling Industries, Inc. Full time ₱800,000 - ₱1,200,000 per year

    a.     Candidate must possess at least a Bachelor's / College Degree, Business Studies/Administration/Management/Commerce, Food technology/Nutrition /Dietetics) or equivalentb.    Preferably Sales Administration related with at least 2 year(s) experience in Sales and Marketing in Retail/General of food based products or in the field of food...

  • IT Project Coordinator/Administrator

    4 days ago

    Quezon City, National Capital Region, Philippines Accion Labs Full time ₱300,000 - ₱360,000 per year

    Full Onsite - Diliman, Quezon City2 years ContractAt least 1- 2 Years working experience as Project coordinator/AdministratorDay Shift (09:00 am to 06:00 pm)Follow Singapore Timeline (No work No Pay)1 to 2 years only experienceProject CoordinationAgile / Scrum MethodologiesSoftware Development Project or Application Enhancement ProjectJob Type: Full-timePay:...

  • HVAC Administrative Coordinator X 2 Roles

    3 days ago

    Quezon City, National Capital Region, Philippines Ramos Garcia and Associates Pty Ltd Full time ₱350,000 - ₱700,000 per year

    HVAC Administrative CoordinatorAre you organised? Are you a natural communicator? Do you thrive when managing job sites and building supplier relationships? If this is you, we want to know you.This isn't just a job—it's a mission. If you're ready to grow with us, we're ready for you.Communication and attention to detail are the keys."The leaders are...

  • Administrative Coordinator

    2 days ago

    Quezon City, National Capital Region, Philippines Comworks, Inc. Full time ₱150,000 - ₱250,000 per year

    ComWorks Inc. - This leading information communications technology company provides products and solutions for corporate, home, SME, and consumer markets through its divisions and extensive distribution network. With a nationwide scope and constant drive, we continuously bring new solutions to our markets through the most innovative means.Job Summary:Ensure...

  • Administrative Assistant

    3 days ago

    Quezon City, National Capital Region, Philippines IDGC Full time ₱250,000 - ₱350,000 per year

    The Admin Assistant supports various administrative functions across the company, ensuring smooth day-to-day operations. While procurement is a part of the role, the primary focus is on general administrative duties, including office management, event coordination, vendor relationship maintenance, and assisting different departments as needed.Key...

  • Administrative Assistant

    2 days ago

    Quezon City, National Capital Region, Philippines Dodeca Business Management Full time ₱250,000 - ₱350,000 per year

    JOB DESCRIPTIONThe Admin Staff is responsible for providing day-to-day administrative and clerical support to ensure smooth office operations. This role covers petty cash handling, employee records, onboarding, office supplies management, coordination with departments, and basic compliance tasks with government agencies such as BIR. The Admin Staff helps...

  • Sales Administrative

    3 days ago

    Quezon City, National Capital Region, Philippines NetWiz Information Systems, Inc. Full time ₱400,000 - ₱600,000 per year

    The Sales Administrator will provide essential support to the sales team by handling administrative tasks, ensuring smooth coordination between clients and internal departments, and assisting with sales documentation and reporting. This role plays a vital part in maintaining customer satisfaction and enabling the sales team to focus on achieving revenue...

  • Administrative Specialist

    4 days ago

    Quezon City, National Capital Region, Philippines Pan Asia Resources Full time $104,000 - $130,878 per year

    Job Description:We are seeking a highly organized and detail-orientedAdministrative and Clerical Support Coordinatorto join our team. The successful candidate will provide essential administrative and clerical support to ensure the smooth execution of project and operational activities. This role requires excellent coordination skills, proactive...

  • Fleet Coordinator

    7 days ago

    Quezon City, National Capital Region, Philippines Fortem Cement Corp. Full time ₱420,000 per year

    Job SummaryWe are looking for a highly organized and proactive Fleet Management Coordinator/Administrator to oversee the daily operations and administration of the company's vehicle fleet. The role is responsible for managing fleet records, monitoring vehicle usage and maintenance schedules, coordinating with drivers and service providers, and ensuring...