Administrative Coordinator

1 day ago

Quezon City, National Capital Region, Philippines Sourcefit Full time

Job Summary:

The Administrative Coordinator will provide high-level administrative and project support to the National Director of HR Compliance. This role will assist with the management of multiple ongoing projects & perform data entry tasks. This role will also assist in preparing reports, developing PowerPoint presentations, and managing email communications. Additionally, the Administrative Coordinator will create and maintain Excel spreadsheets for tracking various initiatives and assist with drafting template letters and other working documents as needed. A keen attention to detail, excellent organizational skills, and the ability to prioritize effectively are essential for success in this role.

Job Details:

  • Work From Home
  • Monday to Friday | 8 PM to 5 AM Manila Time
  • Following US Holidays

Responsibilities:

Project Coordination & Reporting:

  • Assist with managing multiple ongoing HR compliance projects by tracking progress, milestones, and deadlines.
  • Develop, maintain, and update Excel spreadsheets for tracking various projects, initiatives, and tasks.
  • Create and distribute reports, presentations, and working documents as needed for project updates and compliance initiatives.

Administrative Support:

  • Compose, proofread, and prepare emails, template letters, and other documents for internal and external communication.
  • Perform data entry tasks to maintain accurate records and databases for compliance purposes.
  • Schedule and coordinate meetings, including preparing agendas and taking meeting notes.

Document Creation & Presentation Development:

  • Create professional PowerPoint presentations to support project updates and leadership meetings.
  • Assist in drafting and updating compliance-related templates, letters, and reports.

Collaboration & Communication:

  • Serve as a liaison between the National Director of HR Compliance and other departments to coordinate tasks and ensure timely completion.
  • Respond to inquiries and requests from internal and external stakeholders with professionalism and efficiency.
  • Maintain confidentiality of sensitive information and ensure compliance with internal policies.

Qualifications:

  • Education:
    • Associate degree in Business Administration, Human Resources, or a related field.
    • Experience:
      • 3-5 years of administrative or project coordination experience, preferably in HR or a compliance-related environment.
      • Experience with creating presentations, reports, and tracking tools using Microsoft Office Suite.
    • Skills:
      • Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
      • Excellent organizational and time management skills, with the ability to manage multiple priorities.
      • Strong written and verbal communication skills with high attention to detail.
      • Ability to work independently and handle sensitive information with discretion.
      • Familiarity with project management tools (e.g., Asana, Trello) is a plus.
        • Key Competencies:
          • Attention to Detail: Ensures accuracy in data entry, tracking, and reporting.
          • Communication: Effectively interacts with stakeholders at all levels.
          • Adaptability: Thrives in a fast-paced environment with changing priorities.
          • Time Management: Manages multiple tasks efficiently to meet deadlines.
          • Problem-Solving: Anticipates challenges and proactively seeks solutions.
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