
High-Level Administrative Support Specialist
24 hours ago
We are seeking a highly proactive and seasoned professional to provide high-level support to our Founder.
Job DescriptionThis role is ideal for an experienced executive assistant who thrives in dynamic environments and is skilled at anticipating needs, streamlining operations, and enabling executive focus.
- Manage inbox and calendar for executives
- Track and coordinate tasks and projects
- Handle financial coordination and basic reporting
- Create standard operating procedures from Loom recordings and existing processes
- Maintain data dashboards (Google Sheets) and handle data entry
- Prepare weekly/monthly business performance reports
- Book travel and handle ad hoc administrative tasks
- Join daily/weekly check-in calls
Our ideal candidate will have the following key responsibilities:
- Support and manage affiliate partnerships
- Support and grow influencer collaborations
- Support B2B partnerships and outreach
The successful candidate will also be responsible for:
- Updating and maintaining online stores (Amazon, Bol, MediaMarkt, Decathlon, Shopify)
- Entering and updating product data (pricing, promos, info)
- Building SOPs and workflows to document key processes
- Identifying and implementing internal efficiency improvements
To succeed in this role, you will need:
- 5+ years experience as an Executive Assistant, ideally supporting an e-commerce founder
- Fluent in spoken and written English
- Exceptionally organized, detail-oriented, and proactive
- Strong skills in Google Sheets, including dashboards and reporting
- Proven experience in inbox/calendar management, SOP creation, and business reporting
- Hands-on experience with Shopify and at least one marketplace (Amazon or Bol.com)
We are looking for someone with:
- Practical experience managing listings and backend tasks across multiple marketplaces (Amazon, Bol.com, MediaMarkt, Decathlon)
- Experience sourcing and managing affiliate, influencer, and B2B partnerships
- Strong background in financial coordination and reporting support
- Comfortable with travel planning and handling personal assistant tasks
- Genuine interest in personal development and exploring productivity tools
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