High-Level Administrative Support Specialist

19 hours ago


Cebu City, Central Visayas, Philippines beBeeExecutive Full time ₱900,000 - ₱1,200,000
Executive Support Specialist Job Description

The role of an Executive Support Specialist is to provide high-level administrative support to senior executives. This involves acting as a liaison and strategic partner, representing the executive in meetings and leadership discussions, and driving the execution of initiatives across various departments.

This position requires a highly skilled professional who can monitor and improve operational efficiency, collaborate with department heads to develop key performance indicators, dashboards, and reporting systems, and lead multi-departmental projects from conception to completion.

An ideal candidate for this role should have 4+ years of experience in operations, executive support, or project management roles, with a proven track record of coordinating cross-functional teams and translating strategy into results.

Key skills and qualifications for this position include excellent communication and technical skills, with proficiency in Asana, Google Workspace, Telegram, Zoom, and Notion.

This is a mid-senior level contract position in the Human Resources Services industry.

Key Responsibilities:
  • Act as primary liaison and strategic partner to executive
  • Represent executive in cross-departmental meetings and leadership discussions
  • Monitor and drive execution of initiatives across HR, Data, Chat, Lead, and Client Relations
  • Identify operational inefficiencies and lead process improvement efforts
  • Collaborate with department heads to develop KPIs, dashboards, and reporting systems
  • Lead multi-departmental projects from conception to completion
  • Utilize project management tools to maintain accountability
Required Skills and Qualifications:
  • 4+ years in operations, executive support, or project management roles
  • Proven experience in fast-paced and/or remote work environments
  • Track record of coordinating cross-functional teams and translating strategy into results
  • Background in Operations management, executive support, data reporting, or client services is strongly preferred
  • Communication Excellence: Exceptional written and verbal communication skills with executive-level polish
  • Technical Proficiency: Advanced skills in Asana, Google Workspace, Telegram, Zoom, and Notion


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