High Level Support Professional

20 hours ago

Cebu City, Central Visayas, Philippines beBeeSupport Full time ₱1,600,000 - ₱2,400,000
Job Title: High Level Support Professional

An accomplished and detail-oriented individual is sought after to provide top-notch support for senior executives in a remote work environment. The ideal candidate will be responsible for calendar, time, and meeting operations, as well as communication and documentation.

The successful candidate will have advanced skills in Microsoft Office, including Word, PowerPoint, and Excel. They will also be comfortable with modern productivity stacks, such as Outlook/Google Workspace, Teams/Zoom, Slack, Asana/Trello/ClickUp, and expense or travel tools.

In addition to the above responsibilities, the High Level Support Professional will be expected to:

  • Manage complex diary operations across time zones; anticipate conflicts, propose options, and build buffer/transition time.
  • Prioritize meeting requests based on strategic value and urgency.
  • Prepare meeting agendas, capture minutes, and drive action-item follow-through with clear owners and deadlines.
  • Maintain the Executive's priority to-do list; proactively surface next actions, dependencies, and blockers.

Requirements include:

  • Proven success as an Executive Assistant, Chief of Staff Assistant, or similar in a high-paced environment where the leader's time is scarce.
  • Expert Diary & Time Management, Minutes & Action Management, To-Do List Management, and Travel Management (team-wide).
  • Exceptional written and verbal communication; concise, diplomatic, and discreet.
  • High ownership, judgment, and follow-through; able to anticipate needs several steps ahead.

This role is ideal for individuals who are highly organized, proactive, and able to work effectively in a fast-paced environment. Additionally, the successful candidate will be able to work independently and as part of a team, demonstrating a high level of professionalism, discretion, and integrity.

Key Responsibilities:

  • Calendar, Time & Meeting Operations
  • Communication & Documentation
  • Travel & Logistics (Whole Team)
  • Project & Stakeholder Coordination
  • (Highly Favoured) Value-Add Capabilities

Must-Have Skills & Experience:

  • Advanced Microsoft Office: Word (styles, TOCs, mail merge), PowerPoint (master slides, storytelling), Excel (pivot tables, lookups, data cleanup, charts).
  • Comfort with modern productivity stacks (e.g., Outlook/Google Workspace, Teams/Zoom, Slack, Asana/Trello/ClickUp, expense or travel tools).

Seniority Level: Mid-Senior level.
Employment Type: Full-time.
Job Function: Administrative, Human Resources, and Marketing.Industries: Business Consulting and Services and IT Services and IT Consulting.

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