High-Level Administrative Support Specialist

6 days ago

Mandaue City, Central Visayas, Philippines beBeeExecutive Full time $12,000 - $18,000

We are currently seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to physicians and senior management. As an integral part of our team, you will be responsible for managing complex schedules, coordinating personal and business travel, preparing and reviewing presentations, and handling confidential correspondence.

Key Responsibilities
  • Schedule Management: Manage physician and management scheduling by coordinating multiple calendars, resolving conflicts, and ensuring accuracy.
  • Travel Coordination: Arrange personal and professional travel, including end-to-end bookings, itineraries, and contingency plans.
  • Presentation Development: Prepare and review high-quality presentations in PowerPoint, ensuring branding, clarity, and accuracy.
  • CORRESPONDENCE: Draft professional correspondence with a polished, professional tone.
  • DATABASE MANAGEMENT: Maintain databases with 100% accuracy.
  • Interdepartmental Collaboration: Coordinate across departments to ensure smooth information flow.
  • Phone Support: Handle phone-based scheduling and protect confidentiality.
Requirements
  • A minimum of 4 years of executive or administrative support experience, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
Nice-to-Haves
  • Prior experience supporting physicians or in a medical setting.
  • Familiarity with AI tools for presentation and document creation.
  • Multilingual skills (Japanese or Spanish).
  • Advanced PowerPoint design skills.

This role is ideal for a proactive, detail-driven professional who excels in fast-paced environments and delivers exceptional service.

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