Administrative Support Professional
6 days ago
The CBD Resource is seeking a highly skilled and organized Administrative Support Professional to join our team. This individual will serve as the primary point of contact between the executive, internal, and external stakeholders, providing administrative support to senior executives and enabling them to focus on strategic decision-making and organizational leadership.
This role involves managing the executive's calendar, coordinating meetings, travel arrangements, handling correspondence, and overseeing various office support functions to ensure smooth day-to-day operations.
Key Responsibilities
• Manage scheduling for company executive(s) including Board Meetings, Annual Stockholders Meeting, Committee and Alignment meetings.
• Organize and prepare for internal and external high-level meetings, including gathering documents and attending to logistics of meetings
• Prepare Executive presentation, correspondence, and minutes of meetings.
• Answer and respond to phone calls, communicate messages and information to the executive
• Process administrative documentation requirements and maintain various records for company executive(s).
• Design and establish the company's corporate governance framework, quality management system, ensuring compliance with legal, regulatory, and best practice standards.
• Create and review legal documents including consultancy, partner, and retainer contracts
• Coordinate legal requirements and concerns with appointed corporate legal counsel
• Responsible for inventory, purchase, replenishment, and issuance of office supplies;
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, expediting orders for supplies, and verifying receipt of supplies;
• Responsible for application and renewal of insurances, Business, Fire, and Sanitary permits, and contracts for Trion facilities
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment & techniques;
• Process Visa Application and travel arrangements
Requirements
We are looking for an individual who possesses excellent communication and organizational skills, ability to work in a fast-paced environment, and strong attention to detail.
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