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Administrative Support Specialist

1 week ago

Pasig, National Capital Region, Philippines Scale-X Solutions Full time

At Scale-X Solutions, we are seeking a highly organized and skilled Virtual Assistant Executive to provide exceptional support to our CEO. This is an exciting opportunity for a talented individual who can maintain a high level of professionalism and confidentiality while performing various administrative tasks.

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Job Summary:

  • We are looking for an experienced executive assistant with a strong background in office management and administration.
  • The ideal candidate will be responsible for providing exceptional support to the CEO, including calendar management, meeting coordination, and communication.
  • This is a remote position that requires strong organizational skills, attention to detail, and the ability to work independently.

Key Responsibilities:

  • Calendar Management: Maintain and manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Communication: Handle all incoming and outgoing communications, including emails, phone calls, and correspondence.
  • Document Preparation: Prepare and edit reports, presentations, and other documents as required by the CEO.
  • Project Support: Assist with special projects and initiatives as directed by the CEO.
  • Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.

Requirements:

  • Bachelor's degree in Business Administration or related field preferred.
  • Minimum of 3-5 years of experience in an executive assistant or similar role in Australia.
  • Strong organizational, communication, and interpersonal skills.
  • Excellent time management and prioritization skills.

About Us:

Scale-X Solutions is a leading company in the industry, committed to delivering exceptional results to our clients. We offer a dynamic and supportive work environment, and this is an excellent opportunity for a talented individual to join our team.