Executive Office Coordinator

2 days ago


Mabalacat, Central Luzon, Philippines beBeeCoordination Full time $12,000 - $21,800
Job Overview

The ideal candidate for this role is a proactive, detail-driven professional who thrives on precision and delivers exceptional service in fast-paced environments.

Key Responsibilities
  • Scheduling Management: Own physician and management scheduling — coordinate multiple calendars, resolve conflicts, and ensure accuracy.
  • Travel Coordination: Arrange personal and professional travel — manage end-to-end bookings, itineraries, and contingency plans.
  • Presentation Development: Prepare and review high-quality presentations — ensure branding, clarity, and accuracy in PowerPoint decks.
  • CORRESPONDENCE: Draft professional correspondence — write letters and communication for physicians with a polished, professional tone.
  • Data Management: Maintain databases — update and manage key records with 100% accuracy.
  • Team Collaboration: Coordinate across departments — ensure smooth information flow between the Director of Operations, Assistant Director, and physicians.
  • Scheduling Support: Handle phone-based scheduling — act as liaison when email scheduling is restricted.
  • Confidentiality: Protect confidentiality — manage sensitive medical and operational information with discretion.
  • Project Assistance: Support special projects — provide high-quality deliverables under tight deadlines.


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