Executive Assistant

2 days ago

Mabalacat, Central Luzon, Philippines beBeeProfessional Full time $1,100 - $1,500
Job Overview

We are seeking a highly organized and proactive individual to support the management of daily operations, administrative responsibilities, and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.

Key Responsibilities
  • Administrative & Operational Support:
    • Expertly manage and triage communications, categorizing, routing, and escalating issues as necessary
    • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
    • Maintain and update databases (contacts, vendor lists, etc.)
    • Oversee office operations including ordering supplies and coordinating maintenance
    • Arrange travel, accommodations, itineraries, and related correspondence
    • Create and execute detailed expense reports for business trips
  • Client & Business Development Support:
    • Triage and respond to inbound inquiries from potential clients
    • Maintain the customer relationship database and ensure accurate daily updates
    • Assist in organizing and participating in business development activities
    • Send welcome packages to new clients
  • Communications & Marketing Support:
    • Support in updating company website and social content created by the team
    • Manage and assist online entries for awards
    • Reach out to media contacts and send press releases
    • Research contacts for events and other outlets in the best interests of the organization
    • Support leaders in managing the content calendar for social media
    • Help coordinate and execute in-house projects such as holiday gifts and events
    • Research speaking engagements for leaders
    • Research opportunities for new business, including contact information for potential partners
  • HR & Finance Support:
    • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing benefits
    • Draft contracts for employees and freelancers
    • Manage sick leave protocols and communications
    • Support recruitment processes, including triaging candidate applications
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
    • Process and manage accounts payable and receivable
    • Perform weekly financial reconciliations
Qualifications
  • 4+ years of experience in executive assistance, communications, or marketing
  • Must be able to work on Eastern Standard Time (EST)
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
  • Experience with CRM software and sales tools is a plus
  • Comfortable working flexible hours when needed

This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply.

Benefits
  • Two weeks of paid time off.
  • Training and development programs.
  • Flexible work arrangements.

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