Senior Office Coordinator

2 days ago

Mabalacat, Central Luzon, Philippines beBeeAdministrative Full time $60,000 - $100,000
Job Title:

Chief Administrative Supporter

Company Overview

The company is a leading platform connecting top candidates with best startups in the US and EU. Clients have raised significant funds backed by top investors.

Why Work with Us? We focus on placing candidates with exceptional founders who prioritize team members' success. We provide retention bonuses and community-driven benefits.

Role Summary

This role involves supporting company co-founders, managing high-volume scheduling, email prioritization, recruiting coordination, and administrative tasks for maximum efficiency.

Your Impact: Your work will enable leadership to operate at maximum efficiency by ensuring priorities are managed seamlessly, meetings are strategically scheduled, candidates are smoothly coordinated, and critical admin functions are executed with precision.

Key Responsibilities

1. Executive Support (50%)

  • Manage CEO and CTO inboxes, triaging messages, drafting responses, and surfacing urgent priorities
  • Own calendar management across multiple time zones, scheduling both internal and external meetings
  • Serve as a discreet liaison in select communications with investors, clients, and partners

2. Recruiting Coordination (25%)

  • Schedule and coordinate candidate interviews per week across departments
  • Communicate with hiring managers and candidates to ensure a smooth interview process
  • Maintain scheduling workflows across tools

3. Operations & Admin (15%)

  • Handle travel arrangements and itineraries
  • Support vendor research, swag orders, and light process documentation
  • Assist with internal workflows across platforms

4. Special Projects (10%)

  • Execute ad hoc tasks with minimal context but high accuracy
  • Support project management tasks to streamline leadership workflows
Requirements
  • Minimum 3 years of experience as an Executive Assistant, ideally supporting C-suite or founders
  • Strong calendar and inbox management skills
  • Exceptional written and verbal communication skills
  • Proven ability to handle sensitive information with discretion
  • Strong organizational skills and attention to detail
  • Comfort using productivity tools
Preferred Qualifications
  • Experience in early-stage startups or tech-forward companies
  • Exposure to private equity, finance, or M&A environments
  • Track record of creating SOPs and improving administrative processes
  • Familiarity with working in async, fast-paced teams
Benefits
  • Competitive Salary: negotiable based on experience and skills
  • Remote Work: fully remote—work from anywhere
  • Direct Mentorship: guidance from industry experts
  • Learning & Development: ongoing access to resources
  • Global Networking: work and connect with professionals worldwide
Our Recruitment Process
  1. Application
  2. Screening
  3. Initial Interview
  4. Skills Assessment
  5. Final Interview
  6. Job Offer
  7. Onboarding

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