Remote Administrative Coordinator
10 hours ago
This role is ideal for a highly organised, reliable and proactive individual with excellent attention to detail and the ability to work autonomously.
The successful candidate will be responsible for managing calendars, booking appointments and coordinating meetings across multiple time zones. They will also liaise with clients and legal professionals for entity set-up, trust deed execution and related documentation.
- Manage complex calendars, book appointments and coordinate meetings across various time zones
- Liaise with clients and legal experts to facilitate entity setup, trust deeds and associated paperwork
- Handle ASIC-related secretarial tasks including Form 484, Form 362, company renewals and changes to corporate records
- Monitor and respond to emails on behalf of team members, ensuring timely and professional communication
- Maintain and update internal databases and document registers
- Prepare, review and format documents and correspondence with high accuracy
- Provide administrative support to team members across different departments
- Assist with basic e-marketing and social media scheduling or content coordination
- Ensure confidentiality, compliance and accurate record keeping at all times
- Strong organisational skills and attention to detail
- A high level of maturity and discretion when handling sensitive information
- Prior experience or exposure to e-marketing or social media coordination is desirable
- Excellent verbal and written English communication skills
- Proven ability to manage calendars and appointments independently
- Self-motivated with the ability to work remotely and manage time effectively
- Proficiency in Microsoft Office Suite, Google Workspace etc.
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