Virtual Administrative Assistant

2 weeks ago

Porac, Philippines beBeeAdministrative Full time ₱40,000 - ₱45,000

Job Title: Virtual Administrative Assistant

About the Role:

We are seeking a highly organized and detail-oriented individual to join our team as a Virtual Administrative Assistant. As a key member of our support staff, you will be responsible for handling administrative tasks, providing exceptional customer service, and working collaboratively with colleagues to achieve goals.

Key Responsibilities:

  • Oversee clerical tasks, such as processing, sorting, and routing incoming and outgoing mail, ensuring timely and accurate completion.

  • Provide outstanding customer service and demonstrate strong interpersonal skills, building trust and rapport with clients and colleagues.

  • Sort and distribute vendor invoices to the billing and accounts payable departments as necessary, maintaining accuracy and efficiency.

  • Manage inventory levels, receive and forward documentation, and coordinate with the sales support team for receipt completion.

  • Track orders from production schedule to delivery date of products, utilizing workflow management systems for seamless execution.

  • Identify and manage backorder processes, replacing products when necessary to meet client expectations.

  • Monitor and reduce accounts receivable aging, maintaining a high level of professionalism and attention to detail.

  • Assist clients with administrative duties, providing personalized support and guidance as needed.

  • Create and update records, ensuring accuracy and validity of information in databases.

  • Maintain and enter information into databases, adhering to data quality standards and best practices.

  • Perform ad-hoc duties as assigned by management, demonstrating flexibility and a willingness to learn.

Requirements:

  • Education: A college degree in Marketing, Business Administration, or a related field is required.

  • Experience: 3–5 years in Customer Service, Data Entry, Administrative Assistance, or similar roles is preferred.

  • Language Proficiency: Excellent spoken and written English communication skills are essential.

  • Schedule: Must be able to work U.S. EST hours (graveyard shift in PH time), ensuring flexibility and adaptability.

  • Technical Skills:

    • A strong understanding of office management systems and procedures is crucial.

    • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Google Suite (Sheets, Gmail, etc.) is required.

    • Familiarity with tools such as Wild Apricot, JotForm, Canva, SharePoint, Slack, and social media platforms is an asset.

    • The ability to quickly learn company-specific systems is essential.

  • Virtual Administrative Assistant

    2 weeks ago

    Porac, Philippines beBeeAdministrative Full time ₱60,000 - ₱72,000

    Job Opportunity:We are seeking a skilled and organized virtual assistant to support our remote team in day-to-day administrative tasks. Ad hoc administrative support will also be required across other teams. The ideal candidate is detail-oriented, tech-savvy, with the ability to manage multiple tasks remotely while ensuring seamless communication and task...

  • Sales and Marketing Assistant

    7 days ago

    Porac, Philippines Virtual Rockstar Careers Full time

    Overview Virtual Rockstar is seeking a full-time Sales and Marketing Assistant to join our client’s growing physical therapy practice. This role will support our client’s sales and marketing efforts, manage client relationships, and help maintain their online presence, contributing to the overall success of the clinic. About our client: Our mission is to...

  • Executive Virtual Assistant

    2 weeks ago

    Porac, Philippines beBeeAdministrative Full time ₱900,000 - ₱1,200,000

    Job Title: Executive Virtual AssistantThis role requires a highly skilled and organized individual to manage email correspondence, prioritize messages, and respond on behalf of the team when necessary. The ideal candidate will have excellent written and verbal communication skills, strong organizational and time management skills, and proficiency in...

  • Administration Assistant

    7 days ago

    Porac, Philippines BruntWork Full time

    Join to apply for the Administration Assistant - (ZR_23626_JOB) role at BruntWork Join to apply for the Administration Assistant - (ZR_23626_JOB) role at BruntWork Flexible (4 hours/day, 5 days/week) within client's business hours This is a remote position.ScheduleFlexible (4 hours/day, 5 days/week) within client's business hours Client Timezone: Eastern...

  • Part-time Virtual Assistant

    2 weeks ago

    Porac, Philippines beBeeVirtual Part time ₱250,000 - ₱300,000

    Remote Job OpportunityWe are seeking a skilled and motivated Virtual Assistant to join our team in growing our business by managing client engagement, scheduling appointments, and assisting with sales outreach.The ideal candidate will have proven experience as a Virtual Assistant, Sales Representative, or Appointment Setter. They should possess strong...

  • Administrative Assistant

    2 weeks ago

    Porac, Philippines beBeeRemote Full time ₱1,500,000 - ₱2,000,000

    Virtual Support SpecialistWe are seeking an experienced Virtual Support Specialist to join our team. As a remote assistant, you will play a vital role in providing administrative support, managing schedules, and coordinating meetings for our clients and teams.The ideal candidate will have excellent communication skills, be proactive, and have strong...

  • Dedicated Administrative Assistant

    2 weeks ago

    Porac, Philippines beBeeAdministrative Full time ₱290,400

    Job Title: Dedicated Administrative AssistantWe are looking for a highly skilled and organized individual to join our team as a Dedicated Administrative Assistant. This role is ideal for someone who enjoys taking on various administrative tasks, communicating with colleagues and clients, and ensuring the smooth operation of our business.Key...

  • Virtual Marketing Assistance Specialist

    2 weeks ago

    Porac, Philippines beBeeExpert Full time ₱1,200,000 - ₱1,380,000

    Looking for a professional with expertise in virtual marketing assistance? As a Subject Matter Expert, you will be the go-to person behind our virtual assistants' success. Your primary role will involve troubleshooting issues in various tools, such as Canva, ClickFunnels, ActiveCampaign, and more. You will also assist in founder escalations by completing...

  • Virtual Support Specialist

    2 weeks ago

    Porac, Philippines beBeeVirtual Full time A$1,200 - A$15,000

    Job Title: Virtual Support SpecialistJob DescriptionWe are seeking a skilled and organized Virtual Support Specialist to join our team. As a Virtual Support Specialist, you will be responsible for providing administrative support to our business operations.You will work closely with our team members to manage CRM systems, maintain accurate data, coordinate...

  • Virtual Assistant Team Manager

    2 weeks ago

    Porac, Philippines beBeeLeadership Full time ₱384,000

    Job Title: Virtual Assistant Team ManagerThe ideal candidate for this role will have a passion for leading high-performing teams and driving business growth.Key Responsibilities:Maintain and expand the company's client base, overseeing a team of virtual assistants who provide exceptional support services.Coach assistants in delivering top-notch support, from...