Administrative Assistant
7 days ago
Key Responsibilities:
- Accounts Payable Processing
- Manage the full accounts payable cycle, including invoice coding, entry, approval routing, and payment processing.
- Ensure invoices are properly approved and processed for timely payment.
- Build and maintain effective relationships with vendors to resolve inquiries and handle any discrepancies in a professional manner.
- Perform regular reconciliations of accounts payable records and maintain accurate documentation.
- Credit Card Management
- Review and reconcile corporate credit card expenses, ensuring compliance with company policies and procedures.
- Collaborate with cardholders to resolve issues and ensure timely submission of supporting documentation.
- Monitor and report on corporate credit card usage and spending trends to improve expense visibility and control.
- Employee Expense Reimbursement Administration
- Oversee employee expense submissions and reimbursement processing according to established guidelines and policies.
- Review expense reports for accuracy and completeness, flagging any inconsistencies or errors.
- Provide education and training to employees on proper expense reporting procedures to foster a culture of compliance and transparency.
- Process Optimization & Compliance Assurance
- Develop and document accounts payable and expense policies, procedures, and best practices.
- Identify opportunities for process improvements and automation to streamline workflows and enhance controls.
- Ensure ongoing compliance with accounting standards, internal policies, and regulatory requirements.
- Reporting & Analysis
- Prepare regular accounts payable aging reports, corporate credit card summaries, and expense reimbursement reports for management review.
- Track key performance metrics, such as average payment cycle times and policy compliance rates, to ensure efficient accounts payable and expense operations.
Requirements:
- Bachelor's degree in Accounting, Finance, Business, or a related field is preferred.
- 3+ years of experience in accounts payable or a similar role, ideally in a fast-paced environment.
- Strong understanding of accounting principles and accounts payable best practices.
- Proficiency with accounting software, along with experience in expense management tools.
- High attention to detail, strong organizational skills, and ability to manage multiple priorities.
- Excellent communication skills and ability to work effectively with internal and external stakeholders.
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